Communications Administrative Assistant

Job Description

The Role:

The Administrative Assistant, Latin America Communications will play a key role in supporting members of the Communications team. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail at all times. This is a demanding and fast moving position that requires someone who is able to exercise good judgment and significant initiative. Tasks will include but are not limited to - team member schedule and expense management, vendor management, media monitoring and travel for the team. Maintenance and upkeep of key documents including databases, calendars and trackers; management of assets.

The successful candidate will:
• Supporting a Director of Latam Communications based in Mexico City office
• Maintaining high volume correspondence, complex calendars including scheduling internal and external meetings with multiple parties across multiple time zones
• Managing general administrative duties, including processing expense reports, facilitating team and visitor requests, procuring, adding and updating contact information
• Coordinating travel arrangements (domestic and international)
• Manage vendor set up, purchase orders and invoices
• Liaising with our workplace team to be a point of contact for in office space planning if needed
• Planning team offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
• Love planning and managing events, from team meetings to media and influencer events.
• Be able to function autonomously and effectively as part of a loosely coupled, but highly-aligned team.
• Be able to work cross-functionally with various teams on a daily basis.
• Be a clear, candid and succinct communicator.

Qualifications:

The successful candidate will likely have 7 to 8 years of experience in an Administrative function in a fast paced work environment, handling a broad range of tasks. Experience in communicating with teams across multiple markets and handling a broad range of tasks seamlessly. The candidate should be fluent written and spoken Spanish and English well versed in budgeting, schedule management, travel arrangements, event planning/management, maintaining vendor relationships, managing international shipping, expense tracking and reviewing invoices/contracts. BA/BS required. Proficiency in Google Suite (Mail, Calendar, Drive) and ability to learn + implement new tools/systems.

To succeed at Netflix, the candidate must also possess the following characteristics:

Creative:

Demonstrated ability to think innovatively-connecting the dots when others cannot. Able to make the leap from information to insight. Able to identify, nurture and help refine compelling creative ideas and concepts.

Succinct Communicator:

Great writer and clear talker. Can organize, summarize, clarify and communicate ideas simply, succinctly and accurately. Has a quick intelligence, is fast on their feet and quickly responds to issues and questions. Says it like it is; not wrapped in political niceties.

Pragmatic, Organized and Detailed:

Has a big capacity to both think and 'do'. Flourishes in a 'hands on' role, adding value at different levels. Is strong on detail and highly organized.

A smart minimalist:

Keep things simple. Knows that global communications can be made complex---and will resist and prevent that.

Has a Point of View:

An independent thinker willing and able to express and support a point of view.

Pace:

Moves at a nice clip and enjoys having multiple projects going at once. Can change course, be scrappy and get things done within short time frames.

Integrity:

Has sound judgment, and will question actions inconsistent with company values.

Jobcode: Reference SBJ-d5251d-3-145-131-238-42 in your application.