Position is responsible for overall supervision, execution, completion of project expense management in support of SVP, VP's, senior management, and their departments. Duties include budget tracking, processing, and approval of invoices. Additional responsibilities include setting up of new hires and freelancers; monitoring invoices, and processing purchase orders. Additionally, this role provides support to all senior leadership with tracking of events, campaigns and other PR/communications initiatives, where needed. Support finance and accounting groups by tracking and reconciling of every project to ensure successful monthly forecast and yearly budget planning.
• Process and approve PO and non-PO invoices within internal Ariba system. Support senior level managers with wire transfers to international vendors, wire advances for gallery photo shoots; create requisitions, assist with expediting payments/invoices. Responsible for the setting up of new vendors/suppliers within Ariba system, and keeping the info up to date. Responsible for following up on the approval process and payment progress on daily basis. Resolve payment issues for vendors. Liaise between ABS customer service, internal clients, outside vendors, and WM departments. Process capital expenses within Clarity internal system; create requisition for the vendor, track the invoices and equipment to make sure everything is received and accounted for.
• Manage freelance hires and partner with HR on approvals. Maintain constant communication between ABS customer service and freelance hires on progress, and resolve issues for vendors, should they arise.
• • Partner with finance and accounting groups to ensure accurate fund allocation, monthly forecasting, and successful yearly budget planning. Serve as key support to finance group in identifying and tracking expenses of business unit. Provide direction on reconciliation for Concur reports for the team.
Jobcode: Reference SBJ-gkw41q-52-23-219-12-42 in your application.