Specialist, Music Clearance

Job Description

Your New Role

To provide direct support to the Director, Music Clearance as well as Manage music clearance procedures on WBTV and WB Animation, serve as liaison between outside Music Supervisors and TV Music and WB Animation, provide music clearance and licensing support to assigned producers/shows, oversee department database Cleartrack. Manage and oversee all music clearance requests and distribution of music cue sheets for all WB Animation product.

Your Role Accountabilities
• Manage and oversee clearance of all third-party music used in WB Animation product and track, monitor and distribute all WBA cue sheets.
• Responsible for continued updating and maintenance of Cleartrack system in coordination with MIS and programmer.
• For assigned WBTV series and all Animation product, research songs to determine publisher and/or master owners of musical pieces requested.
• Negotiate fees and licensing terms with publishers, writers, lawyers and others who represent third-party music used by Warner-Bros. and WB Animation, in order to obtain rights and fee quotations for use of any such protected music.
• Oversee the addition and continuation of all Animation productions into Cleartrack to ensure procedures emulate WBTV.
• Responsible for the training of all new employees, music supervisors, music editors as well as any temps and interns on usage of Cleartrack for both WBTV and WB Animation.
• In coordination with VP Clearance, set music licensing budgets and work to keep show within said budget.
• Work closely with Producers to ensure that all outside music used by the shows is cleared for use prior to filming.
• Track and advise Producers and Production Executives of any budgetary overages within a timely manner.
• Monitor and ensure that music supervisors are following preset guidelines such as making sure fees are negotiated properly, songs are cleared according to Warner Bros. policy, and paperwork is correct and delivered in a timely manner
• Reviews all music supervisor packets for accuracy to ensure all elements are delivered properly as per their contractual obligations
• Inputs into departmental database song and license fee information for all third-party songs cleared by clearance representatives and outside music supervisors relating to WBTV/Warner Horizon and Animation productions.
• Responsible for collecting cue sheets from WBTV and WB Animation music editors, distribution of same to music licensors, Performing Rights Societies and makes cue sheet corrections when required by third parties.
• Work with Accounts Payable to implement and continually monitor all music payments through ACH and advise all vendors of the new process in-order to receive direct deposit payments.
• Generates for approval, signature and mailing quote confirmation letters, license request letters, check approval sheet, and check transmittal letters.
• Responsible for the preparation of Accounts Payable paperwork and the researching and providing of vendor payee information for all checks processed by the department, as well as handling of all stale-date check issues.
• Issue Final EFC's and Check Batch Reports upon close out of episodes.
• Responsible for the collection and full execution of all music related documents; as well as distribution of music cue sheets for all direct-to-internet productions.
• Advise music accountant when to release supervisors' payments.
• Sends out clearance revision requests when song uses have changed.
• Drafts of quote request letters for supervisor's execution.
• Responsible for ensuring all third party publishing is accurately documented for Rapid Cue System (Performing Rights Societies).
• Monitors and tracks music supervisors' delivery of episode close-out packages and advise music accountant when to release supervisors' payments.
• Responsible for collecting cue sheets from music editors, distribution of same to music licensors, and makes cue sheet corrections when required by third parties for all shows handled by supervisor.
• Handles the notifications of song use to third party licensors for music used in WBTV/Warner Horizon and Animation productions.
• Answers telephones, screens, logs, and places calls.
• Schedules appointments, meetings, etc.
• Opens, records, reviews, and distributes incoming mail.
• Organizes and maintains various departmental files, records, logs.
• Performs other related duties as assigned.

Qualifications & Experience
• Previous experience working at a Studio helpful.
• Music clearance and licensing experience required.
• Previous experience managing budgets required.
• Must have good grammatical skills.
• Must be able to prioritize tasks.
• Must be able to prepare logs, reports and such.
• Must be able to pay close attention to detail and follow through.
• Must be well organized and proof read all incoming and outgoing work.
• Must be able to communicate effectively and tactfully with personnel, talent, producers, etc.
• Must be able to set-up and maintain accurate, up-to-date files and records.
• Must be able to handle confidential information.
• Must be able to work under constant deadlines.
• Must be willing to work as a team and be available to all in department
• Must be able to work at a fast pace with accuracy
• Must have ability to perform research as required
• High School diploma or equivalent
• Knowledge of 10-key
• Knowledge of Microsoft Word, Excel required.
• Knowledge of report and letter format.
• Knowledge of personal computer/word processing system required.

If you're a qualified candidate and you require adjustments or accommodations to search for a job opening or apply for a position, please contact us at recruitadmin@wbd.com.

Jobcode: Reference SBJ-gmpe4x-3-23-92-44-42 in your application.