Operations Administrator

Job Description

Your New Role...

Animation is one of the fastest growing and most creative content categories today in the entertainment industry, with an innovative and talent-rich roster boasting some of the most accomplished writers, producers and artists. Home to beloved originals such as ANIMANIACS, TEEN TITANS GO!, BATWHEELS, ADVENTURE TIME, CRAIG OF THE CREEK and WE BARE BEARS, Warner Bros. Animation / Cartoon Network Studios are known for its rich creation of award-winning animation and industry leadership in the development and production of kids, family and young adults entertainment.

The Operations Administrator is the first point of contact for the studio's daily operational needs. An integral member of the Studio Operations team, the Administrator will be the liaison between the artists and building management to fulfill operational needs such as regulating office temperature and shades, building/lot access, furniture requests, etc. In addition, the coordinator will help bring to life fun and exciting on-site and off-site events like AdmOptown hall meetings, show premieres, wrap parties and screenings.

Your Role Accountabilities...
• Serve as the main contact for customer service requests to ensure on-time completion of facilities requests from artists and guests, track progress, and communicate results back to requester
• Work with Manager, Operations to help onboard/offboard new artists including office assignments, Day One prep (office set up), distribution of office key (if applicable), and tour of space
• Maintain and update floor plans accordingly in a timely manner
• Plan onsite and offsite special events with internal stakeholders, including setting up and cleaning up on the day of event; update studios' event calendar accordingly
• Provide assistance to Artists Management Department with events and activities as requested
• Assist in booking special meeting rooms with building management and coordinate AV equipment requirements with IT teams as necessary
• Handle CNS purchasing requests from Production; reconcile receipts and submit for approval
• Process and code vendor invoices in Ariba and/or SAP Systems for payment
• Organize and maintain storage room that includes office supplies, special events equipment and swag for gift bags
• Track and distribute office keys
• Create and maintain Smartsheet forms to manage workflow processes
• Provide administrative support to Operations and Business Operations teams as needed

Qualifications & Experience...

Work Experience
• 3+ years of experience in facilities management, events, or operations
• Prior entertainment industry experience preferred but not required

Education, Professional Training, Technical Training or Certification
• High School or equivalent required. Bachelor's Degree preferred.

Knowledge/Skills
• Master at creating presentation materials, charts/graphs, questionnaires, etc.
• Highly organized and detailed oriented with ability to manage multiple tasks with limited time
• Outstanding written and oral communication skills
• Professional, resourceful, mature, collaborative with exceptional interpersonal skills
• Ability to organize, align and motivate team members including creating accountability
• Strong problem-solving skills with the ability to work independently
• Strong documentation skills
• Strong knowledge of Microsoft Office, Adobe products and Project management tools like Smartsheet and ZenDesk

Preferred…
• Must have ability to lead with a positive attitude and encourage collaboration
• Have a strong desire to want to help and lead by example
• Demonstrates ability to be proactive and follows through on every task assigned
• Interest in animation is a strong plus

Location
• The job is on site in at Second Century (Burbank, CA).

Jobcode: Reference SBJ-d9k58m-3-133-100-204-42 in your application.