Analyst, Technology Invoicing

Job Description

The position provides critical support to the entirety of the Procure2Pay process for WarnerMedia Technology Operations. This is an intermediate role that will ensure timely and accurate receipt, validation and processing of technology invoices for the division's purchases of hardware, software, labor services and telecom services (voice, data, mobility) and the proper processing of those invoices for supplier payment. Included is the communication to both stakeholders and suppliers with regards to payment status and/or need to validate item receipts.

RESPONSIBILITIES:

Invoice Receipt:
• Monitor and manage invoicing queues to include Ariba, email and supplier portals. Respond to supplier inquiries.
• Create, maintain and run invoice aging and open purchase order reports. Work with suppliers on resolving issues.

Invoice Validation:
• Manage and monitor auditing and payment functions for supplier invoices in a timely and accurate manner.
• Manage the invoice reconciliation queue to include resolution of exceptions, coding accuracy, misrouted invoices and duplicate invoices.
• Direct the recovery of credits and management of short-pay and no-pay decisions.
• Monitor contractual commitments.

Invoice Processing:
• Ensure the timely and accurate payment of invoices and communicate with suppliers regarding the status.
• Enter invoices not loaded in Ariba.
• Communicate with receiving groups regarding the status of receipt of product prior to payment. Communicate with SOW owners to validate proper receipt of services prior to payment.
• Properly code and route invoices and PCARD transactions. Process invoices to break down charges where required and allocate accordingly to proper cost centers.
• Validate and process credits or checks received for refunds and rebates.
• Submit and coordinate for resolution tickets for Ariba invoice issues.
• Provide guidance on tax questions and issues. Coordinate with tax department to ensure proper taxation of orders.

Reporting:
• Manage spend reports for ongoing, open purchase orders. Provide guidance to requesters on balances.

Process Improvement:
• Work closely with Procurement team on strategies for purchase order generation that allows for more efficient invoice processing.
• Seek and recommend opportunities for improvement in Procure2Pay business processes.

MUST HAVE:
• 3+ years' experience with payment of technology invoices.
• 3+ years' experience working with technology procurement organizations.
• 3+ years' experience working with enterprise-level procurement and/or accounts payable systems.

NICE TO HAVE:
• Strong business analysis experience and financial acumen.
• Strong attention to detail and organizational skills to keep up with multiple tasks.
• Ability to work with limited direction.
• Strong communication skills.
• Strong customer service and supplier management skills.

EDUCATION
Undergraduate degree or equivalent experience (Finance, Business or IT-related major preferred)

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, union status, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

Jobcode: Reference SBJ-rb4736-216-73-216-71-42 in your application.