Accounting Operations Specialist

Job Description

As the leading independent modern media company, Vox Media ignites conversations and influences culture. Across digital, podcasts, TV, streaming, live events, and print, we tell stories that affect our audience's daily lives and entertain as much as they inform.
Our portfolio features influential and respected editorial properties including Vox, New York Magazine, The Verge, The Cut, Eater, Vulture, The Strategist, Polygon, SB Nation, Intelligencer, Curbed, Grub Street, and Recode. Off-platform, the Vox Media Podcast Network offers one of the largest collections of popular podcasts, and Vox Media Studios produces and distributes the award-winning nonfiction shows. Powered by innovative technology that scales quality, the Chorus publishing platform and Concert advertising marketplace answer the always-changing needs of modern audiences, creators and marketers.

Vox Media has been named one of Fast Company's ''Most Innovative Companies in Media,'' an Inc. ''Company of the Year,'' Digiday's ''Best Company for Parents,'' and one of the Best Places to Work for LGBTQ Equality by the Human Rights Campaign.

Accounting Operations Specialist

The Accounting Operations Specialist will support accounting operations in the Finance department, related to freelancer payments and vendor accounts payable. The position reports to the Senior Manager, Accounting Operations and is based in Washington DC or NYC. The ideal candidate will be ready to join a fast-paced environment, be adaptable to change and be excited to build scalable, controlled processes.

What you'll do:
• Prepare and review freelancer payment information to ensure accuracy and completeness prior to payment - (Shortlist and the SBNation freelancer processes).
• Review vendor invoices routed through payment in Concur Accounts Payable to verify proper coding, approval flow and evaluate the reasonableness of expense prior to payment.
• Manage the Concur Accounts Payable and FinancialForce systems integration via Cloudsnap daily and communicate errors that occur to either Cloudsnap or the individual setting up new vendors (as applicable). Work with Cloudsnap on future changes to the integration as needed.
• Assist with preparing the weekly pay cycle open payable reports, identifying and resolving errors or other issues prior to payment processing.
• Review and respond to questions regarding freelancers and accounts payable.
• Research and respond to accounting-related questions and issues raised within 48 business hours.
• Provide excellent customer service to internal and external stakeholders, both verbally and in written communication.
• Help facilitate the quarterly and annual audit process for areas of responsibility.
• Help facilitate system implementations for areas of responsibility.
• Help facilitate annual tax reporting for freelancers and vendors (1099's) to ensure accurate and timely filings are completed.
• Collaborate with the reporting team to ensure that accounting records are accurately maintained and reconciling items are brought to timely resolution.
• Provide support for other operational accounting areas when team members are on vacation or out of the office.
• Cultivate and maintain effective relationships within the team and across departments.
• Support special projects and process improvement initiatives as needed.

What you'll bring:
• At least 2-3 years of experience in an accounting role
• Understanding of the freelancer process (independent contractors)
• High level of attention to accuracy and details, excellent organizational skills and ability to prioritize demands and meet deadlines
• A positive and open-minded attitude with the ability to adapt and be flexible in a changing environment
• Experience with FinancialForce, Netsuite, or similar ERP systems
• Outstanding verbal and written communication skills and the ability to work with all levels within an organization
• Strong computer skills – Expert level Excel skills including extensive experience with Pivot Tables, VLOOKUP's, etc.
• Self-motivation and desire to continually improve efficiency, accuracy, and timeliness of processes
• Experience with SAP Concur Accounts Payable, Shortlist, Google Sheets, or other accounts payable or contractor payment systems

Bonus points for:
• Experience with system conversion and/or implementations
• Experience with general ledger accounting and the monthly close process
• Experience working in the digital media and/or advertising industry

About working at Vox Media:

This is a permanent, full-time position with excellent benefits-including flexible hours and generous parental leave. Vox Media strives to provide comprehensive healthcare options for our employees and to ensure that our healthcare and other benefits are LGBTQ-inclusive. You'll be joining a group of focused, hard-working, creative people who are passionate about doing work that's challenging and fun-and who strive to maintain a healthy work/life balance.

Vox Media is committed to building an inclusive environment for people of all backgrounds and everyone is encouraged to apply. Vox Media is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law.

Jobcode: Reference SBJ-r0n4b6-3-19-56-45-42 in your application.