Promotions Coordinator

Job Description

Very few brands are as identifiable as EMI. From its humble roots as a London based record store, the label has been at the forefront of musical disruptions for over 40 years – prog to punk, new romantics to rave, indie to girl-power. Bastille, Jonas Blue, SG Lewis and many more continue to carry to torch for the label, making EMI one of the biggest in the UK today.

Skills & Experience

Be Administrative
• Summarise & circulate TV Promotion Bulletins
• Administer gig tickets, CD stock and Merchandise ordering for the department, ensuring quantities & distribution are tracked
• Act as a point of contact for TV department at all times
• Assist and connect research chats/interviews as and when required
• Coordinate competitions (travel, tickets, communication with the winners, etc)
• Set up and mail music to TV contacts via MPE
• Update National TV schedules continuously
• Print National Playlists weekly, including data analysis
• Compile RadioMonitor Plays for the weekly Label Meeting
• Service Videos via Promostream on Fridays
• Complete MTV VSF forms each week for serviced videos, including Lyric Sheets
• Submit new videos for VEVO slates, coordinate the submissions with Marketing Managers
• Book restaurants the department where necessary for client entertaining

Be Operational
• Act as a point of contact for TV department at all times
• Responsible for booking directly all travel booking (including cars), for artists, competition winners, department when necessary
• Complete the Promotions Report every Friday
• Complete and update TV bookings from the indie TV pluggers
• Arrange phoners and some promo with artists/management/
• Update the TV channels Music Team with label copy, release dates, press release & biog information whenever a track is added to the playlist weekly
• Attending regular gigs
• Keep on top of the music that needs to be monitored on our TV tracking updates
• Responsible for notifying team when stock arrives
• Liaise with the PAs on Ticket orders and update them with the Artist Relations report weekly

Be Financial
• Become well versed in the Universal Rate Card and be aware of the acts who have exceptional rates
• Responsible for managing all departmental budgets, including raising purchase orders, negotiating costs in line with Universal's policies, approving TV budgets, liaising with the plugger on any promotions that require expenditure
• Responsible for managing out of house company budgets
• Monthly; collate the financial figures from the TV pluggers & organise into a document outlining promo expenditure. Reflecting the information gathered, initiate whether the department requires
• Represent National, Regional & out of house radio in the forecast meetings on a monthly basis
• Update the out of house plugger fees regularly

Person Specification
• Passionate about music with a positive and enthusiastic attitude
• Excellent time keeper
• Assertive and forward-thinking
• Previous experience working in a similar role, with a good working knowledge of the music industry, ideally within Radio
• Proven experience of working effectively and efficiently under pressure in a calm and organised manner
• Professional, proactive and flexible approach to work – ability to prioritise, multi-task & pre-empt problems before they occur
• Excellent track record of working to strict deadlines & maintaining a high standard of attention to detail
• Excellent verbal and written communication skills, and the ability to deal with people at all levels
• Ability to deal with situations discreetly & confidentially
• Team player able to work on own initiative
• Ability to build and maintain relationships internally and externally of Island and Universal
• Desire to work in Promotions
• A general understanding of major record label working environment, particularly promotions
• Good working knowledge of the music industry & Island's artists
• Able to demonstrate a diplomatic approach
• Be confident – have a voice and be able to communicate ideas
• Experience in using in house computer systems and packages including Excel, Word and Outlook

Your Benefits
• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave
• Interest Free Season Ticket Loan available
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)

Just So You Know…

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive and exhaustive statement.

Jobcode: Reference SBJ-gqq829-216-73-216-84-42 in your application.