Full Time Job

Coordinator, Licensing & Contracts

Universal Music Group

Santa Monica, CA 05-03-2023
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  • Paid
  • Full Time
  • Entry (0-2 years) Experience
Job Description
The Coordinator, Licensing & Contracts at Universal Music Enterprises (UMe), a division of Universal Music Group (UMG) will serve as an integral member of the Film & TV Music Contract Administration team. The ideal candidate will possess some knowledge of contract language and structure, accounts receivables and royalty administration. This position works very closely with our Roylaty and Finance departments

How you'll CREATE:
• Provide support for the UMe Contract Administration team
• Manage collection of payments and be responsible for accounts receivables
• Manage daily research of electronic payments (ACH/wire) and checks (online lockbox) and enter payment information into the Film & TV database and our internal payment collection spreadsheet
• Manage daily follow up on all outstanding payments and keep a record of all communications
• Develop relationships with client's accounts payable and financial departments
• Assist with weekly deposits
• Process royalty statements/payments
• Manage vendor set-up on client's payment portals
• Issue invoices and review/sign purchase orders
• Enter relevant information/notes into the Film & TV database as needed
• Work with our Royalty/Finance departments to assist with reconciling unclaimed payments
• Liase with our Tax department to assist client's with tax documents
• Manage payment refunds to clients
• Communicate effectively with clients and answer client queries regarding invoices and licenses
• Oversees payment collection efforts with our temps and interns

Bring your VIBE:
• Demonstrated ability to interact effectively with clients and co-workers
• Proficient in Microsoft Outlook, Excel, Windows, Microsoft Edge, Teams and SharePoint
• Excellent organizational, detail-orientation and coordination skills
• Strong written and verbal communication and interpersonal skills
• Highly motivated self-starter, accountable, with strong follow through skills
• Works well under pressure in a fast paced, high volume, work environment and consistently meets deadlines
• At least one year of prior Film & TV licensing and/or finance/royalty department experience required
• College degree in Finance, Accounting, Business, Communications or Legal preferred

Perks Playlist:
• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit
• Comprehensive medical, dental, vision, and FSA options, as well as:
• 100% coverage for out-patient mental health services
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
• A lifetime fertility support allowance of $30,000 to plan participants
• Student Loan Repayment Assistance and Tuition Reimbursement
• 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
• Variety of ways to prioritize much-needed time away from work including:
• Flexible Paid Time Off (PTO) for exempt employees
• 3-weeks PTO for non-exempt employees
• 2-weeks paid Winter Break
• 10 Paid Holidays (including Juneteenth and Wellbeing Day)
• Summer Fridays (between Memorial Day and Labor Day)
• Generous paid parental leave for every type of parent

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.


Job Category:
Synch & Licensing

Salary Range:
$40,752 - $68,640

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Jobcode: Reference SBJ-gq4zw6-3-231-217-107-42 in your application.

Salary Details

Salary Range: $720.00 to $0.00 Per Hour ($ USD)

Company Profile
Universal Music Group

We are Universal Music Group, the world’s leading music company. We are the home for music’s greatest artists, innovators and entrepreneurs.