Specialist, A&R Admin

Job Description

As a Specialist, A&R Administration, you will play a key role in supporting the team to help our artists deliver music to their fans. Your role would help review and track recording budgets versus actual recording costs, manage Purchase Order requests and processing recording costs payments, compile recording project timeline reports, and assist with archiving and managing vault archives. Position requires interaction with internal and external contacts.

What you'll do:
• Initiate project setup in local and global repertoire databases for all audio and video recording projects. Prepare and distribute recording commencement and delivery notices
• Collect recording budgets from producers/coordinators, review for accuracy, make revisions as needed and route for internal approvals. Communicate with producers/coordinators to minimize recording costs
• Track budgeted versus actual costs. Review Purchase Order requests, issue numbers and process recording cost payments
• Provide cost reports as requested to internal staff and external parties (i.e. producers). Serve as liaison between session vendors and Accounts Payable. Analyze payment data as requested by supervisor. Alert A&R staff if projects exceed budget
• Receive and manage union liability payments
• Compile recording project timelines by gathering data from various sources. Inform producers/coordinators of detailed departmental policies, procedures and delivery requirements including providing access to website link
• Assist with archiving original copies of audio and video and vault management, including barcoding and archiving physical originals and retrieving digital and physical original components and distributing as needed

Who you are:
• You have at least two year of prior accounting, bookkeeping, or finance experience
• You have prior understanding of management of budget costs and reporting
• You have a basic understanding of recording process and related label operations; recording industry experience preferred.
• You have excellent administrative and organizational skills, including proficiencies in MS Office applications
• Proven knowledge and experience with database applications with a keen attention to detail
• An excellent communicator and enthusiastic collaborator who works well with team members, external partners, and senior management
• A thoughtful, organized and results-oriented professional to meet business goal
• You are thorough and thoughtful in your approach to problem solving

What we give you:
• You join an inclusive, collaborative and global community where you have the opportunity to fuel the creative journey
• A modern office environment designed to foster productivity, creativity, and teamwork
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition and student loans
• We invest in your professional growth & development

Time off for a winter recess

Jobcode: Reference SBJ-rjvv9w-18-220-178-207-42 in your application.