Executive Assistant

Job Description

EXECUTIVE ASSISTANT

Phoenix Suns, Phoenix Mercury, and Footprint Center

Footprint Center

Phoenix, Arizona

Suns Legacy Partners includes several companies and many different departments that support the Phoenix Suns, Phoenix Mercury and Footprint Center.

Would you like to win championships and create sustained success? Suns Legacy Partners is looking for individuals that are committed to pursuing excellence and be part of creating memorable experiences.

We are seeking an experienced and highly motivated individual to join our team as an Executive Assistant with the Phoenix Suns, Phoenix Mercury, and Footprint Center organization. This position will be responsible for performing a high level administrative and project coordination for key Phoenix Suns, Phoenix Mercury, and Footprint Center Operations leaders within the organization. This includes but is not limited to answering phones, scheduling, managing complex calendars, planning, coordination and preparing for internal and external meetings/events and being a key communication liaison.

Suns Legacy Partners (SLP) strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many departments, many SLP employees participate in the SLP Hybrid Work Program and are able to work remotely in their homes, and/or in offices. All work, including remote work, should be performed within Arizona..

What Will You Do:
• Responsible for performing high-level administrative and project coordination for key operations leaders. This includes but is not limited to answering phones, scheduling; managing calendars; planning, coordinating and preparing for meetings including Sr. Manager monthly meetings and events.
• Make independent decisions and judgments on areas of responsibility with limited supervision, including management of vendors, representation of the company at various events, purchase of necessary department equipment, and creation and dissemination of various communications
• Schedule travel for organization’s leaders through the company system; processing expense reports; and maintaining a department supply inventory
• Manage different and often conflicting schedules, projects and/or activities
• Order and process game tickets as required and coordinating project plans, action steps and communication
• Assist obtaining signatures, scanning, saving, and distributing all key documents
• Training and back-up for other administrative assistants and receptionists
• Participation on company committees, taking meeting notes as directed
• Take on special projects and drives them to completion

What We Need From Our Executive Assistant:
• Must demonstrate a high level of confidentiality
• Must be high energy, very detail-oriented, intuitive, a self-starter, diplomatic, have the ability to manage projects, and work with minimal supervision
• This person represents the senior leaders of the company and so must possess high levels of professionalism, discretion in handling confidential information, have demonstrated problem solving, prioritization and organizational experience
• Excellent Verbal and written communication skills
• Ability to create and develop clear, effective reports, presentations and communications for a wide variety of audiences
• Critical thinking and problem-solving skills
• Strong interpersonal and collaboration skills
• Must be able to appropriately prioritize workload, as well as demonstrate flexibility and poise when responding to unanticipated events
• This position requires strong MS Office with an emphasis on Outlook, PowerPoint, Excel and Word.
• Ability to focus and be flexible in pressure situations and resolve conflicts in a calm and professional manner
• Traditional work schedule to include occasional evenings, weekends, and holidays to meet business needs.

Experience/ Education Requirements:
• Required:
• 5+ Years of experience assisting a Sr. Level Executive
• Preferred:
• Experience working with multiple Sr. Level Executives
• 5+ Year of Experience planning/scheduling across internal & external resources and locations

What You Can Expect:

The work environment characteristics described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Flexible schedule to include weekends, evenings, and some holidays to meet business needs
• Ability to transit throughout the arena for long periods of time
• Occasional travel from time to time for professional development
• This position works mainly indoors, removed from extreme weather; exposure to weather is <10%
• Must be able to carry on a conversation both on the phone and in-person
• Ability to Read, Write & Speak in English
• Wide range of fulltime benefit options including
• Medical, Dental and Vision coverages
• Life and Disability options
• Vacation, sick and holiday leave programs
• In-arena work requirements with the potential of hybrid schedules based on each role and department.
• Perks:
• Discounts at Fanatics Team Shop
• Tickets available for Phoenix Suns, Phoenix Mercury and Rattlers games
• Visit our Culture page learn more about our culture and work environment

Suns Legacy Partners, LLC. is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

For questions about this career opportunity, please contact our People & Culture Recruiting team at SLPrecruiting@suns.com

Jobcode: Reference SBJ-rn5m5m-18-216-1-97-42 in your application.