Full Time Job

VFX Coordinator

Marvel Entertainment

Burbank, CA 05-04-2022
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  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description
Marvel Studios is an entertainment brand defined the stories and successes of our more than 8,000 incredible characters like Iron Man, Thor, Black Panther and Captain America. Based at the Walt Disney Studios in Burbank, California, Marvel Studios is one of the most successful movie studios in the world, today. The Marvel Cinematic Universe multi-film franchises, led by President Kevin Feige, is a universe filled with creativity, innovation and collaboration. At Marvel, you will be part of a team that helps propel our legacy into the future with vision as far-reaching as our stories.


• Schedule meetings with Producers, Supervisors, Directors, Senior Level Executives, and outside Vendors as requested.
• Organize meetings, on-site visits, and demos with vendors, freelance production crew, and technology companies to maintain and expand department relationships throughout the industry.
• Attend all pertinent meetings, take detailed notes and follow-up on select action items.
• Maintain notes databases, keep records up to date and track all outstanding items for next steps.
• Submit all new user access request forms for VFX production crew & executive new hires as requested.
• Acts as liaison for onboarding new VFX production crew members and the transition from production to post.
• Partner with the post production coordinator to facilitate office/remote set-up, lot access, travel booking, Covid testing procedures, security guidelines, etc.
• Support the creation of best practices policies and promote their implementation with the VFX teams.
• Act as liaison to productions regarding space management, parking, structural changes, and issues.

Physical Assets:
• Manage production databases to track the status and location of all VFX physical assets.
• Assist each feature production in receiving all requested VFX physical assets.
• Assess condition of physical assets to determine when items need to be decommissioned and re-purchased.
• Ensure all VFX physical assets are serviced and in good working order.

Digital Asset Management:
• Coordinate with the Digital Asset Management department to answer questions and offer support for both current & archived projects.
• Facilitate file uploads, downloads & transfers for various digital asset requests.

Marketing & Publicity:
• Field marketing submissions and requests along with the VFX crew/marketing coordinator.
• Assist with all TV spot requests, liaising with the marketing team directly to send all pertinent files as needed.
• Track all upcoming marketing deadlines, add details to the calendar and flag any urgent needs to Executives.

• Assist Executives with all awards submissions, including: Academy Awards, VES, ASIFA/The Annie's, AACTA, BAFTA, etc.

Talent & Vendor Availability:
• Maintain database (resumes, availability, and reel library) for VFX talent and all VFX vendors globally.
• Distribute database to all production crews upon wrap to update records.
• Export reports for Executives to review & assess availability.
• Set meetings with individuals, vendors, etc. for Executives to vet for upcoming work.
• Tracks vendor security assessments and statuses in conjunction with the content security team.

Additional Responsibilities:
• Assists with video conferencing and reviews.
• Process drive-ons and walk on for visitors.
• Prioritize & coordinate calendars.
• Ensure Executives have prep time for critical projects & meetings.
• Update and maintain Marvel's VFX Confluence page.
• Maintains all templates & forms to remain current with any new Marvel standards and regulations.
• Work with Executives, on continuing to evolve databases for the best use by current productions as well as for the purpose of historical production archive and analysis.
• Act as outward facing VFX resource of information flow for all feature productions.

Basic Qualifications:
• 1-3 years of experience in Visual Effects.
• Must be a team player, proactive and solution oriented.
• Strong written and verbal communication skills.
• Superior skill set in organization, problem-solving, time-management, multi-tasking, and operating in a deadline-driven environment.
• Ability to effectively handle multiple projects and responsibilities under pressure with minimal supervision is essential.
• Excellent interpersonal skills and ability to maintain a calm and positive attitude in high-pressure situations.
• Computer Skills: Mac skills required; proficiency in Microsoft Word, Excel, Filemaker, Cinesync Pro, and Shotgrid. Experience with Signiant and 5th Kind is preferred.
• Working knowledge of Visual Effects/Post Production and understanding of technical terms and processes required.

This role is considered on-site, which means the employee will work from a Company designated location on an ongoing basis.

About Marvel Studios:

Marvel Studios has created one of the most powerful brands by bringing memorable, life-changing storytelling to the world through incredible characters like Iron Man, Thor, Black Panther and Captain America. The Marvel Cinematic Universe multi-film franchises have redefined the genre in building a universe filled with creativity, innovation and collaboration. At Marvel Studios, you will be part of a team that helps propel our legacy into the future with a vision as far-reaching as our stories.

This position is with Marvel Studios LLC, which is part of a business we call Marvel Studios.

Jobcode: Reference SBJ-d5w7b0-3-238-72-122-42 in your application.