Special Events Coordinator - Fillmore

Job Description

Part-Time Special Events Coordinator - Fillmore Charlotte

WHAT THIS ROLE WILL DO

I. Essential Functions
• Provide administrative support and assistance to the Director of Sales, Sales Manager(s) and Logistics team
• Field incoming calls and routes inquiries to the appropriate team members
• Distribution of all internal and external correspondence
• Maintain departmental files
• Assist all department team members with Information Systems support

II. Accounting Functions
• Process all deposits and payments in a timely manner
• Track status of payments made for all events with Sales Mangers
• Follow up on all accounts receivable and provide monthly update to Director of Sales and Finance Manager

III. Staff Functions
• Maintain supply of assembled sales kits and collateral materials
• Update sales kit inserts and menus as needed
• Generate a competitive analysis report on a quarterly basis
• Special projects as assigned by Director of Sales
• Distribution of final contracted SEO's to appropriate parties

V. Specific Job Knowledge, Skill and Ability
• Most have comprehensive knowledge of food and beverage preparations, service standards, guest relations and etiquette
• Knowledge of all appropriate table settings and etiquette
• Basic Mathematical skills
• Ability to operate various food and beverage equipment present at a function

WHAT THIS PERSON WILL BRING

Minimum Requirements:
• Appearance
• Punctuality and Attendance
• Attitude and Teamwork
• Job Skills / Productivity
• Communication (Written and Verbal)
• Adherence to Company Policies
• Working Relationships

What You Need:
• California Responsible Alcohol Awareness Training Certification or Equivalent
• Minimum of one year in a customer service capacity
• Working knowledge of computers (Excel, Word, databases)
• Entry-level knowledge of restaurant and music hall operations, food preparation and restaurant reservation procedures
• Written and verbal communication skills; time management skills
• Ability to prioritize and organize and work in a fast-paced, high volume environment
• Ability to work in a very fast-paced environment with considerable noise and interruptions. Must be able to change activity frequently

Preferred:
• Bachelor's Degree

Physical Work Demands:
• Physical activities include walking, talking, seeing, hearing, pushing, balancing, stooping, crouching, kneeling, handling. Must be able to grasp and hold very small objects
• Flexible Schedule (days/nights, weekends)

Jobcode: Reference SBJ-gxzyv1-18-191-15-150-42 in your application.