Promoter Assistant

Job Description

Location: London

Division: Metropolis Music

Line Manager: Promoter and Managing Director

Contract Terms: Permanent, 40 hours per week plus any additional hours as required

THE TEAM

The Metropolis Music promoting department is responsible for promoting hundreds of concerts throughout the UK every year. From worldwide headline acts to up and coming new talent, our promoters look after artists across all genres of music in a variety of clubs, theatres, arenas and stadiums.

THE JOB
Our most recent additions to the Promoting team are looking for a hard-working individual to assist them on all aspects of this incredibly busy and fast-moving business.

WHAT YOU WILL BE DOING
• Sourcing availabilities with venues and routing tours.
• Managing holds, challenging dates, keeping records of what is held.
• Gathering venue and tour information to prepare accurate tour costings and budget templates.
• Confirming shows with stakeholders, sending and updating tour itineraries.
• Attending shows with promoters & the Metropolis team to meet external stakeholders.
• Processing show sign offs and placing insurance for shows.
• Ensure artist/venue contracts and work permits are processed in timely manner.
• To project tour sales and keep up to date with ongoing tours from confirmation to show date – highlighting problem areas.
• Updating and sending guest Lists.
• Updating reps with correct info.
• Process Invoices.
• Processing expenses on time.
• Occasionally booking travel, hotels etc. and diary coordination.
• Dealing with all incoming queries from internal departments (accounts, ticketing, marketing etc.) and external contacts (agents, venues, other promoters, etc.)
• Communicating with agencies on ticketing sales.
• Ensure prompt delivery of ticket links, artwork and deal memos to agents ahead of show announcements.
• Where appropriate, provide PA support to Metropolis promoters, including proactive email and diary management.
• Provide support and cover for other Metropolis promoter assistants when required.

WHAT YOU NEED TO KNOW
• Effective Communicator
• Ability to work spreadsheets and databases – good working knowledge of MS Office
• Ability to plan & organise own workload in an incredibly fast paced environment
• Knowledge of venue/general touring industry and a keen interest in music and concerts
• Ability to establish and develop relationships within the music industry

YOU
• Attention to detail
• Self-motivated team player
• Flexible approach
• Good interpersonal, relationship management and negotiation skills
• Ability to lead from the front showing best practice across all disciplines

THE COMPANY

Metropolis Music, part of Live Nation Entertainment is the largest live entertainment company in the world, consisting of four core business areas: Concerts, Ticketing, Artist Nation and Sponsorship & Advertising.

Live Nation seeks to innovate and enhance the live entertainment experience for artists and fans: before, during and after the show. #MetropolisMusic #LI-SL1

APPLICATION INSTRUCTIONS

Please apply for this role with a cover letter by Monday 14th March. We reserve the right to close applications at any time so encourage early application.

Jobcode: Reference SBJ-g43k5q-3-143-235-3-42 in your application.