Accounts Payable Clerk

Job Description

Company: Live Nation

Department: UK Finance

Location: Farmiloe, London

Reports to: Accounts Payable Supervisor

Contract type: 40 hours per week – 12 month fixed term contract

Role Description

The role is a 12 month fixed term contract to initially cover team member who will be on a secondment and then to help and assist Accounts Payable team during the 2024 festival season! The role will predominantly consist of high volume invoice processing and supplier maintenance in oracle for new and existing suppliers for the various different entities within the group. To also consist of managing payment runs for a number of entities and currencies. The role may also consist of other duties listed below and any ad-hoc duties required to be done by AP Supervisor or AP Manager.

What it's like to work in the Team

We have a fun atmosphere within the team, which helps us maintain an open and approachable department. The environment can be pressured when volumes and demands are particularly high e.g. just before or after an event, you will need to be able to work well under pressure! We are committed to working as a team and building genuinely authentic relationships with our colleagues our leaders and our suppliers. The environment in the office Is a hardworking and collaborative one and can be lively and fun, there is usually a radio playing! After initial training, which will be based In the office, there is a mix of working in the office and working from home.

Competencies / Skills / Knowledge / Experience
• Prior experience in Accounts Payable role
• Experience of using chart of accounts and running payment runs
• Strong Microsoft office and Financial systems experience
• Attention to detail
• Strong administration and time management
• Excellent communication skills
• Team Player
• Oracle experience (desired but not essential)

Behaviours

The following attributes determine how the role will be carried out and are required to be a success
• Promotes a positive and friendly culture
• Hard working with flexible approach
• Works well under pressure but also on own initiative and as part of team
• An interest in working in Finance in particular transactional processing

What the role includes
• To process invoices from 3rd party suppliers and artist fees to Inspyrus* workflow approval.
*Inspyrus is our invoice processing tool that interfaces with oracle
• Complete new Supplier forms within oracle or supplier amendment forms for approval of AP Supervisor
• Coding 3rd party supplier invoices for several entities within the group. Ensuring accuracy in selecting correct company, accounting unit general ledger coding from chart of accounts and project coding when cost relates to an event
• Maintenance of department inbox. To consist mainly of forwarding invoices received into Inspyrus for processing, ensuring correct email address for specific company invoiced is selected. Also to ensure the correct coding and workflow queue is included on the email being forwarded into Inspyrus
• Department post. Checking post and ensuring is correctly distributed/actioned
• To run regular payment runs, usually weekly or often more when close to event time, for entities responsible for. Ensuring close attention to detail and that all checks and approvals are undertaken in line with SOX
• Review and processing of employee expenses through concur and manually through Inspyrus
• Supplier statement reconciliation
• Dealing with queries both internal and external
• To undertake additional tasks as requested by AP Supervisor and/or AP Manager

The Company

Jobcode: Reference SBJ-gpy7xe-216-73-216-118-42 in your application.