Boh Operations Manager

Job Description

WHO ARE YOU?

Do you enjoy dance music? Do you excel at back of house operations? Then you're in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a strong background in operations management. Is this you? Read on…

THE ROLE

Insomniac is currently seeking an Operations Manager who focuses on back of house (BOH) operations. This person is detail oriented and experienced in managing multiple departments within the operations within the back of house areas of Insomniac concerts. They are able to pre plan and execute upon plan in a way that is the most effective for Insomniac's festival model. This is not a remote position.

RESPONSIBILITIES

EVENT PLANNING
• Oversee all departmental planning and execution of back of house operations
• Work directly with the Festival Promoter and Producer to adjust as necessary to meet all goals
• Build radio channel matrix, communicate equipment order quantities, schedule radio pick-up hours, and work with radio vendor to execute equipment requirements on-site
• Partner with Site Production to ensure all departments have enough workspace on-site
• Oversee all load-in and/or truck stop operations, which entails hiring a Gate Guard or Truck Stop Manager, creating a load-in operations plan, and making sure all load-in materials are in place to carry out proper procedures
• Forecast staff catering needs, bid and employ staff catering vendors, produce accurate meal projections, and collaborate with the vendor(s) to construct dining operations
• Build a staff advancing plan & timeline in collaboration with the Site Director, and lead the advancing team to execute and advance needs with all Insomniac staff and vendors
• Work with our travel agency to ensure adequate, cost-efficient travel accommodations for all staff, and assess hotel requests to ensure adherence to Insomniac's travel policies
• Create the staff guide and ensure it is distributed to all departments on site per show
• Ensure OSHA-certified PPE is readily available to staff on-site
• On-site festival responsibilities will be to manage the production and operations runner, be an information hub for all staff and vendors, and work with Producer to coordinate daily production meetings and help track timeline progress
• Assist other departments on site as needed

BUDGETING AND REPORTING
• This department has the responsibility to look after the budget and operations of: credentials, catering, radios, travel & hotels, office assignments, artist dressing rooms, artist hospitality, artist lounge, artist relations, and artist transportation
• The departmental forecast will be the responsibility of this manager with the ultimate goal of finishing out a show under budget or meeting budget

CREDENTIALS & GUEST LISTS
• Manage festival guest list requests and operations, and audit allocations
• Work closely with the Procurement Manager to bid BOH assets & operations
• Oversee the creation, order, and distribution of all credential assets
• Design festival credential plan and asset order timeline with Front of House Manager, and facilitate a festival access control plan by creating credential boards with the support of the Security Director
• Estimate staff and artist parking capacities, and communicate needs to Front of House Manager to acquire sufficient parking lot space
• Forecast, compile, and manage all credential, catering, and radio requests for each assigned show
• Oversee and help facilitate our staff, guest list, artist, and media check-in locations by making sure the hours of operations are efficient, the proper credentials are sufficiently ordered, and the check-in managers have properly staffed each check-in location
• Build out credential check-in system, and train credentials staff to use system, manage uploads, and audit requests

ARTIST RELATIONS & LOGISTICS
• Manage and work with Artist Relations, Hospitality, Transportation, and Dressing Room team leads to ensure successful operation
• Review artist hospitality rider requests, and ensure costs are aligned with the show budget
• Fulfill artist dressing room needs by ordering adequate infrastructure to accommodate artist requirements, and hiring an artist decor team to maintain the Insomniac and/or Festival brand aesthetic
• Manage an artist lounge team, help curate activations and vendors that align with the festival brand, and establish an experiential artist space
• Collaborate with Front of House Manager and Artist Transportation Manager to implement an Artist Transportation traffic route

GENERAL
• Recruit, train and onboard members on the team both directly and partnering teams
• Other special projects and tasks as assigned as needed
• Some frequent travel will be required (economy)

QUALIFICATIONS
• 5+ years of event coordinating/planning and execution
• Proficiency in spreadsheets and data management
• Ability to effectively manage large groups of staff
• Must be motivated with an ''Everything is possible'' attitude
• Must be an active problem solver, instilled with a sense of urgency for projects large and small

WORK ENVIRONMENT
• Must be able to tolerate loud noise levels & busy environments
• May work in drastic temperature climates onsite at our events
• Must be willing to travel to work events during holidays, evening and weekend hours, as required, to meet deadlines

Applicants for employment in the US must possess work authorization, which does not require sponsorship by Insomniac for a visa.

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Jobcode: Reference SBJ-rjpew0-18-117-153-38-42 in your application.