Full Time Job
Event Manager
Festival Republic
- Paid
- Full Time
Job Description
Company: EP Republic Ltd (Festival Republic)
Location: Grand Canal Dock, Dublin
Reports to: MD and Head of Production
Working Hours: 10am – 6pm with additional weekend and onsite working throughout festival season as required with varying hours.
Contract type: Fixed term maternity cover, expected duration until Nov 2023
Role Description
With a key focus on Electric Picnic, Marlay Park Concerts and Longitude Festival, the Event Manager is the key role within the planning team for their events. The main aim of the role is to drive forward and maintain the overview of the planning and delivery of the festival in the areas of production and licensing.
Who you are
You may have prior experience involving, project management; local authority planning or events; licence compliance; event management; event coordination; health and safety
Competencies / Skills / Knowledge / Experience
Essential:
• Detailed project management / planning experience
• Exceptional organisational and administrative skills
• Joined up thinking and ability to prioritise and meet deadlines
• Contracting and managing services and staff
• Working under pressure or in a pressurised environment
Desirable:
• Experience planning large scale events (5,000 people +)
• Planning and adhering to a budget
• Negotiation and liaison with agencies
• Knowledge of licensing legislation
• Health and Safety/ Crowd management training
• Event management training
Behaviours
The following attributes determine how the role will be carried out and are required to be a success
• Confidence to lead and manage - maturity and level-headedness
• Excellent communication and analytical skills including accurate attention to detail
• Anticipatory and proactive approach to problem solving
• Flexibility
What the role includes
• Line management of the Production Co-ordinator and Licensing Co-ordinator including developing and maintaining a timeline and checklist, ensuring the targets and deadlines are met
• The licensing of the event in conjunction with the Licensing Co-ordinator and ensuring compliance with all licensing and legal obligations including the implementation of policies
• Assisting in the writing of and updating the Event Management Plan and associated appendices along with other key submitted documents
• Strong liaison with statutory and non-statutory local agencies including attendance at Statutory Agency meetings and following up on all action points
• Regular liaison with and progress reports to Head of Production and Managing Director via planning meetings or any other means as appropriate
• Liaison with landowners / agents re: land deal (if required) and over their requirements, tickets, meetings, reinstatement costs, etc.
• Maintaining, updating and cross referencing the security schedule with site design and system changes throughout the planning phase.
• Managing the procurement of key infrastructure and services e.g. security, medical, fencing, power etc. including negotiating and agreeing best prices for each contract
• Negotiating and ordering the onsite requirements
• Overseeing the arrangement of traffic and transport planning
• Liaison with local residents
• Writing and dissemination of site information and briefings across all relevant departments, staff, contractors and agencies
• Working with the marketing team to ensure website copy and public information and maps are up to date
• Maintaining an up-to-date budget tracker
• Gathering IMRO information as required
• Working alongside the partnerships team to oversee sponsor activations and ensure their requirements have been negotiated, booked and met
• Preparation of a debrief report outlining potential improvements for future events
Extra responsibilities during the event onsite:
• Attendance at all onsite agency meetings
• Managing of all contractors, services and staff outlined above
• Operational management and delivery of the event in conjunction with Festival director, silvers, event control, security co-ordinator, traffic co-ordinator and site manager etc
• Ad hoc tasks as they arise
The Company
Festival Republic is part of Live Nation Entertainment which is the world's leading live entertainment company comprised of global market leaders: Ticketmaster, Live Nation Concerts, LN Media and Artist Nation Management. #FestivalRepublic
Jobcode: Reference SBJ-r1nj7y-54-198-34-207-42 in your application.
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Company Profile
Festival Republic
Live Nation Entertainment is the global leader in live entertainment and ticketing. Our world-class portfolio reaches all aspects of the live event and ticketing industry, from ground-breaking software in Ticketmaster, mix of legendary venues and restaurants in House of Blues, production leaders in Concerts, exceptional brand partnerships in Media & Sponsorship, and unparalleled team of artist managers in Artist Nation supported by diverse professionals in all facets of Corporate operations.