Finance & Contracts Specialist

Job Description

Job Title
Finance & Contracts Specialist

Job Summary | Major goals and objectives.
The Finance and Contracts Specialist is responsible for accurate onboarding of new contracted freelancers and contractors, and processing the department's invoices from those individuals and companies. The role ensures the accounting accuracy of both print and digital including financial reporting for management to be able to monitor the success of the business. The role will require the use of multiple cloud-based and desktop systems to enter data, monitor status of assignments, and reporting tools to gather month-end results for accurate billing and invoicing.

Essential Job Functions

20% - Ensure all freelance resources have appropriate master agreements and schedules entered in the Dotdash Meredith contracts database.

20% - Confirm all work assignments have contracts assigned by staff that ensure contracts are in force and photography, video, and location releases are obtained and entered in the Dotdash Meredith contracts database. Review archived works to ensure proper metadata has been added to assets.

20% - Process all invoices for editorial and marketing teams through Dotdash Meredith's Markview system, including editorial charge-offs and reporting at month's end.

20% - Coordinate with corporate billing specialist to ensure departments digital campaigns are billed accurately, including creating end-of-month third party delivery reports for billing reconciliation. Complete and deliver digital reporting and finances to marketing and digital teams.

20% - Other duties include ensuring timely delivery of magazine content to digital team and online platform.

Minimum Qualifications and Job Requirements | All must be met to be considered

Education

B.A./B.S. in marketing, accounting, business, communications or related field preferred; or equivalent training or experience.

Experience:

Proven experience in financial reporting, accounting, issuing contracts, and financial records using a variety of software tools to ensure the highest level of accuracy.

Specific Knowledge, Skills and Abilities:
• Understanding of metrics that define our business success
• High attention to detail
• Strong analytical skills
• Intermediate to high level of proficiency in Excel, and other Microsoft Office applications
• Intermediate to high level of proficiency with Google applications
• Ability to collaborate cross-functionally and demonstrated ability to quickly build positive team relationships
• Ensures accuracy from start of financial process to close of financial reporting
• Be a problem solver
• Positive attitude and ability to work under tight time restrictions
• Good verbal and written communication skills
• Uphold and evangelize Dotdash Meredith core culture values and the Dotdash Meredith brand values in everyday responsibilities

Travel Required (Approximate): 0%

It is the policy of Dotdash Meredith to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Company will provide reasonable accommodations for qualified individuals with disabilities. Accommodation requests can be made by emailing ddm.hr@dotdashmdp.com.

Jobcode: Reference SBJ-d9y53m-3-145-77-156-42 in your application.