Full Time Job

Legal Assistant

Confidential

Los Angeles, CA 09-30-2022
 
  • Paid
  • Full Time
Job Description

OVERVIEW

Solid, well established and premiere transactional entertainment-based law practice seeks experienced candidate to provide assistance to Equity Partner specializing in representing music talent. Work is exciting, diverse and dynamic. Office culture is inclusive and authentic with a close-knit group and growing.


RESPONSIBILITIES

  • Manage day-to-day administrative responsibilities in timely and diligent manner
  • Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with exceptional interpersonal and written communication skills
  • Managing attorney calendar and scheduling calls, videoconferences, and meetings
  • Screen, direct, and prioritize incoming calls
  • Greet and direct internal/external meeting participants
  • Maintain contact lists and calendar
  • Booking travel arrangements
  • Handle word processing, employing correct grammar, spelling, and formatting
  • Process new client/matter requests
  • Track transaction negotiations and documents
  • Create spreadsheets
  • File, search and retrieve documents and correspondence using document management system plus document naming protocol
  • Coordinate agreement approvals and execution - ensure necessary signatures are obtained
  • Enter billable time in billing program and prepare expense reports
  • Perform other similar tasks as requested, and handle other special projects as needed.


CHARACTERISTICS FOR AN EXCELLENT FIT

  • Must be well organized, highly efficient and pay close attention to the details
  • Manage high and prioritize high volume of tasks and projects quickly; creates systems for excellent follow through so nothing slips through cracks
  • Self-motivated, pro-active, resourceful and creative problem solver
  • Excels when multi taking, meeting deadlines in fast paced environments
  • Experience working with in an entertainment environment (law firm, to Head of Business Affairs or legal experience from a record label)
  • High level of integrity, discretion and handling confidential information
  • Professional with a collegial manner; able to interface with clients and other professionals
  • 5 years’ experience required working as a productive legal administration at law firm or and in-house legal department of a large corporation
  • Strong proficiency in Microsoft Word, Excel, Adobe, Outlook, Workshare Compare, and document management systems
  • Able to stay on top of multiple initiatives at one time
  • Ability to work quickly and accurately under pressure
  • Bachelor’s degree a plus. Paralegal experience a plus


FIRM PERKS

  • Competitive compensation package including salary, full benefits and savings plan
  • Paid time off plus paid holidays
  • Medical, dental and vision insurance

Jobcode: Reference SBJ-rjn1xe-35-172-224-102-42 in your application.