Sorry! Looks like this position has been filled by the employer and the listing was closed on 10/22/2022

Full Time Job

Legal Assistant

Confidential

Los Angeles, CA 09-30-2022

Paid
Full Time

Job Description

OVERVIEW

Solid, well established and premiere transactional entertainment-based law practice seeks experienced candidate to provide assistance to Equity Partner specializing in representing music talent. Work is exciting, diverse and dynamic. Office culture is inclusive and authentic with a close-knit group and growing.

RESPONSIBILITIES

Manage day-to-day administrative responsibilities in timely and diligent manner
Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with exceptional interpersonal and written communication skills
Managing attorney calendar and scheduling calls, videoconferences, and meetings
Screen, direct, and prioritize incoming calls
Greet and direct internal/external meeting participants
Maintain contact lists and calendar
Booking travel arrangements
Handle word processing, employing correct grammar, spelling, and formatting
Process new client/matter requests
Track transaction negotiations and documents
Create spreadsheets
File, search and retrieve documents and correspondence using document management system plus document naming protocol
Coordinate agreement approvals and execution - ensure necessary signatures are obtained
Enter billable time in billing program and prepare expense reports
Perform other similar tasks as requested, and handle other special projects as needed.

CHARACTERISTICS FOR AN EXCELLENT FIT

Must be well organized, highly efficient and pay close attention to the details
Manage high and prioritize high volume of tasks and projects quickly; creates systems for excellent follow through so nothing slips through cracks
Self-motivated, pro-active, resourceful and creative problem solver
Excels when multi taking, meeting deadlines in fast paced environments
Experience working with in an entertainment environment (law firm, to Head of Business Affairs or legal experience from a record label)
High level of integrity, discretion and handling confidential information
Professional with a collegial manner; able to interface with clients and other professionals
5 years’ experience required working as a productive legal administration at law firm or and in-house legal department of a large corporation
Strong proficiency in Microsoft Word, Excel, Adobe, Outlook, Workshare Compare, and document management systems
Able to stay on top of multiple initiatives at one time
Ability to work quickly and accurately under pressure
Bachelor’s degree a plus. Paralegal experience a plus