Event Coordinator

Job Description

ASU 365 Community Union is seeking an event professional to coordinate non-athletic events and event spaces in Sun Devil Stadium, Desert Financial Arena and the ASU Arboretum. The ideal candidate will provide high-level organization, coordination and execution of events for a variety of users in each space in order to facilitate building processes and protocols for this newer unit under ASU Cultural Affairs. This position reports to the Event Operations Manager and is full time, salaried and requires a flexible work schedule to accommodate night, weekend and/or holiday events.

Primary Responsibilities

· Coordinate, plan and implement meetings/events within ASU 365 Community Union. Meetings/events vary in needs which could include, audio/visual, catering, staffing, or other technology

· Act as liaison to other departments or student groups for coordinating use of space

· Establish time frames to ensure handling of all meeting/event details

· Respond to all inquiries regarding events status; prepares and responds to all regulatory reporting/filings to ensure compliance, as well as resolving emergency situations and/or patron problems such as medical emergencies or security incidents; ensures all aspects of events are implemented and controlled according to plans

· Responsible for logistics of load-in and load-out of events including ensuring event spaces are cleaned before and after use

· Work as a team member in coordinating on larger events including concerts, conference and expositions

· Prepare and distribute administrative reports and establish time frames to ensure handling of all event details

· Communicate and collaborates with ASU Athletics staff on availability and utilization of shared spaces

· Provide on-site presence and support as needed during events to ensure coordination of all aspects of the event including but not limited to: service levels, contract adherence, vendor selection, collateral materials, set-up/break down and registration

· Assist with settlement of event by promptly providing estimate documentation, promptly submitting event reports and reviewing invoices in a timely fashion to determine fiscal accuracy of charges/fees.

· Work closely with team to identify and prioritize events issues and corrective action strategies

· Assist with hiring, training, coaching, scheduling, and time reporting of the part-time and student staff

· Coordinate off-campus companies and suppliers relative to the events

· Develop a personal code of conduct to help ensure our work environment is welcoming, equitable and supports our department mission and core values along with the ASU Charter

· Represents department on committees as assigned by supervisor

· Runs errands, which may require driving a 7-passenger van and/or electric golf cart

· Other duties and special projects as assigned

Knowledge and Skills Desired

· Understanding of event management principles, methods and techniques

· Skilled in handling complaints and managing conflict

· Ability to communicate effectively across a diverse audience in different mediums

· Skill in establishing and maintaining effective working relationships and facilitating work teams

· Ability to manage multiple projects and thrive in a fast-paced environment

· Ability to work flexible hours for events scheduled on evenings and weekends

· Ability to drive on university business and possess a valid US driver license upon employment

· Acute attention to detail and verification of facts

Minimum Qualifications

· Associate’s degree in Public Administration, Business Administration or a related field AND two years of event planning and coordinating experience; OR

· Four years of public relations and event planning/coordinating experience; OR

· Any equivalent combinations of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Department Statement/General Information

ASU Cultural Affairs is comprised of three units - ASU Gammage, ASU 365 Community Union and ASU Kerr. Through the mission of Connecting Communities™, ASU Cultural Affairs makes an impact across the Valley of the Sun through the arts, entertainment, education and events.

ASU 365 Community Union represents an innovative new stadium-utilization model that transforms Sun Devil Stadium from a football venue into a university asset used 365 days a year. Strategically located in the heart of the Valley, the ASU 365 Community Union is a cultural hub with programming designed for the entire community. It is a place where diversity is celebrated - a place for students, staff, faculty and local community to eat, play, learn, connect, build relationships, create and innovate. With its official launch, the ASU 365 Community Union expands a premiere venue for athletic events into a cultural destination for world-class entertainment.

ASU Cultural Affairs is committed to providing a welcoming, equitable and respectful environment for all in order to realize our mission of Connecting Communities™ through the arts, entertainment, education and events. Our core values serve as a guide for daring engagement, respectful dialogue and cross-collaboration. Learn more about our commitment and values atasugammage.com/about/asu-cultural-affairs-core-values

To learn about ASU 365 Community Union, visit:asu365communityunion.com

To learn about the ASU Charter and goals, visit:president.asu.edu/asu-mission-goals

Total compensation at ASU is more than the salary paid for the valuable work performed. You can estimate the approximate value of your overall compensation here: cfo.asu.edu/compensation-estimator.

You also receive the following:

· Comprehensive package of affordable health benefit plans and programs: cfo.asu.edu/benefits

· Access to world-class educational opportunities at deeply discounted rates

· Paid holiday, vacation and sick leave

· Matching retirement contributions

· Discounts from a variety of vendors and service providers for personal expenses

Posted salary: $42,000 to $44,000 annually; DOE

Close Date: September 30, 2022 at 3pm.

How to Apply: Visitcfo.asu.edu/hr-applicant and search the staff positions for 84000BR.

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history. ASU is an Equal Opportunity/Affirmative Action employer.

Jobcode: Reference SBJ-g40zz7-18-118-226-105-42 in your application.