Executive Assistant

Job Description

Who We Are:

IMG is a global leader in sports, fashion, events and media. The company manages some of the world's greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world's most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

Key Responsibilities Include But Not Limited To:
• Extensive diary management including overseeing complex global travel arrangements, visa preparation and on the ground logistics.
• Coordinating multi-party meetings, global conference calls and videoconferences
• Meeting organisation and preparation, minute taking and subsequent drafting / providing reminders of follow up notes/actions.
• Taking dictation and drafting notes
• Conduct research, collect and analyse data to prepare reports and documents prior to meetings.
• Monitor, screen, respond to and accurately route incoming communications as well as extensive gatekeeping.
• Work closely and effectively with the President to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Acting as a ''barometer,'' having a sense of the issues taking place in the environment and keeping the President updated.
• Assisting with Ad hoc Projects.
• Actioning various documentation.
• Full email inbox management, responding to RSVPs, and correspondence on behalf of the President.
• Event organization (primarily internal – off-sites, etc.)
• Client support at events. Liaise with client and their offices to ensure a seamless hosting experience for visits to any of IMG or Endeavor events.
• Point of contact for all team enquiries.
• Preparation of documents and presentations relating to both internal and external meetings.
• Processing multi-currency expenses and credit card reconciliation.
• Carry out personal / family admin/travel arrangements and general errand duties.
• General office admin and management.
• You may also be required to carry out any other duties, which are within the scope and purpose of the job.

You Will Have The Following Strengths:
• Flexibility to attend client events/meetings outside of working hours.
• Occasional travel with the President for key events.
• Being available after working hours should assistance be required.
• Previous EA experience for a role of similar scope.
• Strong administrative experience.
• Excellent organisational skills: able to prioritise and multi-task.
• Strong IT skills – Word, Excel, PowerPoint, and Outlook.
• Able to remain calm under pressure.
• Able to manage strong personalities.
• Adept at juggling multiple tasks as well as having excellent forward planning skills, actively seeking opportunities and proposing solutions.
• Be committed to making President's day to day life easier wherever possible.
• Able to prioritise workload autonomously.
• High level of attention to detail.
• Discretion will be of upmost importance due to the seniority of the position and the nature of the environment.
• Commercially aware.
• Warm, engaging, excellent telephone manner and professional at all times.
• Complete self-starter who needs little oversight and can manage deadlines.
• Able to work independently but still be very much a team player.
• Credibility, integrity and excellent judgement.
• Resilient to handle ever changing priorities and liaise at the highest level.
• Plenty of emotional intelligence.
• Culturally aware and have a strong global outlook.
• Very strong interpersonal skills; able to build strong relationships both internally with colleagues and externally with clients.

Working Conditions:
• This is a permanent position.
• The role is based in Chiswick Park, London.
• Working hours are 9:00 – 17:30, Monday to Friday.
• In addition to keeping regular working hours the ideal candidate will be expected to be on call as and when needed.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world's diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Jobcode: Reference SBJ-r0x8xe-3-128-198-36-42 in your application.