Contract & Royalty Administrator

Job Description

Contract & Royalty Administrator Part-Time (may lead to Full-Time)

Partisan Records, an independent music company from Brooklyn, NY with offices in London and LA, seeks a Contract and Royalty Administrator to join its US team based in New York. The position will be part-time, with potential to join the team in a full-time capacity, reporting directly to the Accounting Manager and interfacing with the CFO. Remote-working candidates will be considered.

Responsibilities include but are not limited to:

Royalty Administration

· Recording contract review: verify that the artist contract data recorded in our royalty systems agrees with the artist contract

· New artists royalty system onboarding: initial contract review, prepare data deal sheet listing all relevant information including rate structures for approval by CFO; provide royalty department with deal sheet for entry into artist royalty system; review data has been properly recorded into the system.

· New artist mechanical royalty system onboarding: initial contract review and prepare data deal sheet listing all relevant information including rate structures for review/approval by CFO; Input deal sheet data into royalty system; review data has been properly recorded.

· Obtain copies of any contract changes or renewals and update royalty systems.

· Request semi-annual report which lists all changes made to the royalty systems; verify that only proper changes have been made.

· Maintain company contract database and sublicensee contract and accounting tracking sheet.

· Assist CFO in review of semi-annual artist statement and quarterly mechanical royalty statements.

· Assist CFO on researching and resolving artist inquiries, providing explanation and analysis.

Showcode and Label Code Administration

· Daily updates to company showcode and label code register.

· Assign showcodes and/or label code to all distributor costs deducted from revenue reports and vendor invoices.

· Contact distributors and vendors and request prompt submission of applicable supporting documentation and/or explanation to enable proper show code assignment.

· Proactively escalate delays with applicable company staff to further assist in determining proper showcodes to assign distributor and vendor costs.

· Input assigned showcodes and label codes to applicable costs into accounting software.

· Run various distributor cost and vendor cost reports to obtain listing of costs which have been assigned a generic/non-specific showcode.

· Obtain applicable supporting documentation and/or explanation for each generic coded cost.

· Reassign generic coded costs to the proper show codes and label codes.

Skill Set Requirements:

· Remote part-time minimum 20 hours per week; can fluctuate during royalty statement cycles

· College degree: BA or BS in Business, Accounting or Paralegal program

· Paralegal, Business Management or Royalty Accounting experience preferably in the music, digital media or publishing industry

· Experience with performing contract reviews and extracting key terms and clauses

· Experience with QuickBooks a plus

· Experience with music or publishing-based royalty systems

· Proficiency in Microsoft Excel and Microsoft Word, V-lookup and pivot tables

· Proactive business friendly style in written and verbal communication with a keen sense of urgency to complete tasks

· Inquisitive and excellent at finding more efficient processes and tracking down root cause of errors and missing information

· Prides self in performing review for completeness and accuracy of financial and non-financial data

· Excellent time management skills

· Ability to work with limited supervision

· Strong written and verbal communication skills

Diversity & Inclusion:

Partisan Records is an equal opportunities employer. We embrace diversity and are committed to a working environment where no one will be treated less favorably on grounds of their sex, race, disability, sexual orientation, religion, belief or age.

Jobcode: Reference SBJ-rz3q82-52-14-121-242-42 in your application.