Full Time Job

Personal Assistant

Scanline VFX

Remote / Virtual 10-10-2020
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

• Personal tasks and errands, phone call screening, correspondence and document preparation, personal bill payment, record keeping, reporting, credit card reconciliation, household payments etc.
• Create and maintain personal action items, to-do-list, and follow up and follow through proactively maintaining and providing status updates
• Calendar management for President such as scheduling internal and external office meetings and personal appointments
• Travel management; scheduling, tracking, organizing, planning and ensuring all information is delivered in a concise and timely manner
• Open to travel and advance team preparation for short business trips in Los Angeles
• Prioritize people and situations in need of attention and manage VIPs, confidential and sensitive information with the appropriate judgement and discretion

• Minimum two (2) years of experience as an Executive and/or Personal Assistant
• Self-motivated, highly organized, and results oriented. You can manage and prioritize multiple tasks simultaneously
• Solution oriented; strong analytical and problem-solving skills
• Polite, easy-going, patient and service-oriented. You have a can do attitude
• Exceptional verbal and written communication skills
• You look for new ideas and creative solutions to overcome challenges
• Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility. You have a contagious energy and dedication while enjoying the process and understand where you fit in the overall group or structure
• University or College Degree/Diploma (preferred)
• Expert in calendar administration
• Proficient in organizing worldwide travel and accommodation.
• Proficient in MS Excel and MS Word and office suite