IT Coordinator

Job Description

Deluxe, a wholly owned subsidiary of Platinum Equity, is a global leader in media and entertainment services for film, video and online content. Since 1915, Deluxe has been the trusted partner for the world's most successful Hollywood studios, independent film companies, TV networks, exhibitors, advertisers and others, offering best-in-class solutions in post-production, distribution, asset and workflow management, and cloud-based technologies.

With headquarters in Los Angeles and offices around the globe, the company employs over 3,500 of the most talented artists, developers, and industry veterans worldwide. For more information, please visit www.bydeluxe.com.

We have an opening for a temporary IT Coordinator for North America. This position will be located in Burbank, CA.

SUMMARY:

The IT Coordinator will report to the Chief Information & Security Office (CISO). They will work with all levels IT management and IT resources to assist with the procurement of all hardware assets and software contracts following an established approval process. In addition, they will assist in vendor contract agreements and renewals. They will generate reports to analyze IT budget verses actual spend and coordinate with finance to provide the financial input to the IT dashboard.

RESPONSIBILITIES:

Purchasing:
• Manage requesting and receiving quotes and purchasing of all hardware, software and services for IT North America.
• Generate Purchase Orders in financial system (SAP).
• Enter receivers and file paperwork.
• Manage paperless storage of Purchase Orders.
• Coordinate with account managers, project managers, vendors and requesters
• Develop and maintain working relationships with all major vendors.
• Monitor accounts with vendors to ensure they are in good standing.
• Ensure our contact database is up to date with all current vendor contact information.

Financial Reporting & Support:
• Produce and analyze all operational and capital financial reports on a monthly basis for Corporate IT.
• Identify and investigate major departmental variances.
• Review Business Objects reports from finance and resolve any discrepancies.
• Liaison between IT and Finance when appropriate.
• Be accountable for closing all capital projects for IT North America.
• Analyze Accounts Payable support, resolving invoice discrepancies, providing approval signatures, and other adjustments when necessary.
• Record and track all hardware and software maintenance contracts.
• Track cost by period spreadsheet.
• Monitor vendor accounts to ensure they are in good standing
• Ensure contact database is up to date with all current vendor contact information
• Knowledge of and ability to use personal computers and related software, including Microsoft Windows, MS Word, MS Excel and MS PowerPoint

QUALIFICATIONS:
• 2-5 years previous experience
• Bachelors Degree preferred.
• Previous experience in a post-production environment preferred.
• Excellent written and verbal communication skills.

Deluxe's policy is to provide equal employment opportunities to all applicants and employees. Applicants will receive consideration for employment without regard to, and will not be discriminated against, on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran status, sexual orientation, gender identity or expression, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Deluxe will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state and federal law.

Applicants with disabilities may be entitled to reasonable accommodation under the terms of the Americans with Disabilities Act and certain state or local laws. A reasonable accommodation is a change in the way things are normally done which will ensure an equal employment opportunity without imposing undue hardship on Deluxe. Please inform the company's personnel representative if you need assistance completing any forms or to otherwise participate in the application process.

Jobcode: Reference SBJ-r74vy9-18-223-171-12-42 in your application.