Associate Workplaces Specialist

Job Description

Who WE are?

We are EA Romania … and we make games – how thrilling is that? In fact, we entertain millions of people across the globe with the most amazing and immersive interactive software in the industry.

Are you ready to join the game?

We are looking for an Associate Workplaces Specialist to join the Bucharest Workplaces team. You will report to the Workplaces manager based in Bucharest, and you will have a team of supportive colleagues that would be happy to work with you.

What will you do?
Offer support in the management and coordination of the maintenance services of the building equipment in order to ensure the continuity and a good functionality of the environment and the work space;

Communicate general information related to projects and activities of the department that may have an impact on the activity of internal clients;

Provide support in coordinating the maintenance and repair services of the building;

Coordinate moving activities;

Make orders for stationery, cafeteria, consumables, cleaning and protocol;

Registration of invoices and their submission to the financial department;

Help prepare the annual budget by providing viable analyzes of the estimated and scheduled costs and expenses for the next fiscal year in accordance with our requirements;

Monitor expenses vs. budget and ensuring that they are kept within the allocated budget according to the monthly plans

Help plan large Workplace projects both from an operational and budgetary point of view;

Manage processes and resources, planning and management of small and medium Workplace projects, Participation in the annual inventory process of goods belonging to the Workplace department;

Work with the allocated suppliers and verify the fulfillment of the contractual clauses;

Coordinate the activity of the cleaning company;

Coordinate reception activities;

Manage all activities related to the EA Games Store platform (ordering and distributing games, printing reports, etc.)
Organize multiple corporate events of the company (March 1 & 8, Halloween, Employees' Christmas Party, Employees' Christmas Party for employees' children, Summer Party, etc.);

Coordinate the activities of the Protocol Assistants;

Maintain a good relationship with suppliers through regular meetings, sending feedback, annual evaluation of their activity;

Participation in the selection processes of the suppliers of the Workplace department by: market prospecting in order to identify new suppliers of products and services, analysis and evaluation of the offer, negotiation and submission of new proposals, finalization of the contract signing process;

Provide permanent support to all departments of the organization;

Purchase of different products (electronics / appliances, lighting fixtures, etc.) in order to ensure the minimum of comfort;

Provide the necessary administrative support to expats (documentation, translations, real estate market prospecting, payment of bills, repair of damage, etc.);

Contribute to the identification of spaces that can accommodate different teams and the operational implementation of the arrangement and arrangement of the space according to the received requests;

Provide IT support for visa applications for studio employees;

Review and help elaborate administrative procedures regarding the administration of the office building;

Collaboration with local department leaders and organizational structure in order to develop proposals and processes for streamlining and improving the working environment;

Perform different additional tasks at the request of the manager in accordance with the training and role within the department.

What we're looking for?

3 years experience

English proficiency

What’s in it for you?
• Work in an environment with a flexible schedule and a great culture
• Make friends among smart and fun people
• Establish personal development goals and be supported to achieve them
• Comprehensive health and benefit packages
• Of course, free video games.

And since we realize it takes outstanding people to make outstanding games, we offer great compensation and benefits packages and a culture that values creativity and individuality.

We're an equal opportunity employer. You will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Jobcode: Reference SBJ-gxkw81-3-141-27-244-42 in your application.