Full Time Job

Business Affairs Coordinator


Burbank, CA 06-04-2020
  • Paid
  • Full Time
Job Description

The Job
Business Affairs Coordinator

The Daily
• Reviewing and summarizing Business Affairs deal memos and paperwork, as well as creating charts for the identification and tracking of pertinent information, tracking option dates, and notification to department of pertinent dates, etc.
• Maintaining temporary working files for each new project/deal given to the executives
• Maintaining the departmental BA files with relevant documents (signed agreements, comments, e-mails, etc.) from various projects
• Maintaining the chronological file and project binders for both executives
• Ensuring that the appropriate payroll documentation is sent upon closing of a deal with follow-up to ensure payments can be processed
• Sending correspondence on behalf of the executives
• Internal and external document distribution
• Drafting cover letters
• Redlining documents
• Creating and filing expense reports with corresponding receipts
• Answering phones
• Maintenance of daily phone log
• Updating and maintaining contact lists
• Managing schedule and calendar (business lunches, meetings, conference calls, etc.)
• Filing (includes locating files, storage, maintaining a master list of the files, and management of digital files)
• Other administrative office duties and projects, including, but not limited to answering phones for other executives in the department on an "as needed" basis

The Essentials
• BA degree preferred
• JD a plus
• Proficiency in Word and Excel required
• Experience with OneNote a plus
• Excellent interpersonal, written and verbal communication skills
• Strong attention to detail and organizational skills
• Sound judgement
• Ability to take initiative and work independently
• Ability to take direction and ask appropriate questions
• Ability to prioritize and multi-task reporting to multiple executives in Business Affairs
• Familiarity with television business a plus

The Perks
• Paid time off every year to volunteer
• Access to well-being tools, resources, and freebies
• 2018 Best Company for Working Mothers
• 2018 Best Company for Dads
• An in-house learning and development team to help shape and grow your career
• Part of the WarnerMedia family of powerhouse brands