Executive Assistant

Job Description

Executive Assistant - Temp

WMG's top priority is the safety and wellbeing of its team members, artists and songwriters across the globe. In response to COVID-19, WMG is fully committed to helping its people balance their home and life commitments with flexible working options, virtual wellness sessions, and more. WMG strives to maintain a COVID-free workplace. To that end, being fully vaccinated against COVID-19 is a condition of employment for all US new employees, prior to the commencement of employment. If you are hired, you will be required to provide proof of your vaccination as part of your new employee onboarding process, subject to our legal obligation to make reasonable accommodations in certain limited circumstances.

Job Description:

We currently have a fantastic opportunity to join our innovative and highly sought-after ARTIST DEVELOPMENT team at WARNER MUSIC NASHVILLE.

Title: Executive Assistant – Temp to Hire

A little bit about our team:

The Artist Development team is an exciting group of people who work in Marketing, Creative, Brand Partnerships, Event Planning, and Digital.

Here you'll get to:
• You will manage & oversee the day-to-day office operations for SVP, Artist Development
• You will manage the SVP, Artist Development calendar, schedule meetings, arrange conference calls and travel, coordinate team meetings, ordering supplies, photocopying and answering phones, etc.
• You will coordinate, book, and manage travel arrangements for the SVP and VP of Artist Development including domestic & international flights, hotel, & transportation
• You will submit, track, & maintain travel and entertainment expenses for both the SVP and VP
• You will manage highly-sensitive, confidential information with the highest level of discretion
• You will work on Special Projects for the SVP and VP and for the department as needed
• You will plan, coordinate, and execute meetings/special events on & offsite
• You will process and organize invoices within the department

Rockstar candidates will be able to:
• You are a pro-active 'self-starter' who takes initiative to get involved in all aspects of the department
• You are highly detail oriented, able to multi-task on a regular basis, and work in a ''Team'' environment
• You have deadline awareness and ability to prioritize workload
• You have the ability to orchestrate and manage multiple overlapping meetings, projects, vendors
• You have the ability to proactively identify challenges and offer creative and innovative solutions
• You have the ability to communicate information clearly, concisely and professionally, both written and verbally.
• You have an ability to take direction and execute specific outlined initiatives
• You have excellent interpersonal skills and are able to communicate with employees at all levels in the company, including senior management, clients, and vendors
• You have the ability to work with others and maintain focus while working under pressure
• You have outstanding organization and follow-up skills

It would be music to our ears if you also had:
• Music industry experience
• Executive/Personal Assistant experience
• College Degree preferred
• You have excellent computer and Microsoft Office skills, including Outlook, Word, Excel, PowerPoint, etc. As well as Mac, iOS skills.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Jobcode: Reference SBJ-gx6m44-3-135-219-166-42 in your application.