Executive Assistant

Job Description

Executive Assistant (Bilingual)

At Warner Music Group we're all about our people. Our global company is made up of knowledgeable, passionate, and creative individuals. Our commitment to Diversity, Equity and Inclusion fosters a culture where you can truly belong, contribute, and grow. We believe in each individual's value and encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

It is the mission of every member of the WMG team around the world to create a nurturing environment for artists, songwriters, and the people behind the music – at every stage of their career. We strive to set WMG apart by embracing innovation – an integral part of our company's DNA.

Consider a career at WMG and be a part of one of the most influential forces in culture today.

Job Title: Executive Assistant

A little bit about our team:

Warner Music Latin America is a record label part of Warner Music Group that focuses on Latin music. The record label was established in 1987 and has presence in over 7 LatAm territories. Our roaster includes Justin Quiles, Sofia Reyes, Myke Towers, Lenny Tavarez, among other highly recognized artists. As part of the team, you will support and work with our Business Development, Finance & Legal Affairs leadership team.

Why this could be your next big break:

You will be able to provide complex administrative, organizational, and programmatic assistance to the management team. Undertake and contribute to special projects in general and as assigned.

Here you'll get to:
• Answer multiple telephone lines articulately and professionally; receive and connect numerous domestic and international calls daily
• Arrange and coordinate conference calls.
• Schedule all appointments and maintain overall calendar: Prepare daily itinerary, respond to all invitations, and review social events.
• Handle all domestic and international travel arrangements, including car, hotel and flights, prepare thorough itinerary for each destination, handle all specific requirements needed for each trip.
• Receive all e-mails and handle all mail and packages.
• Read and organize all the above, preparing them for comprehensive review.
• Special projects/events: Compile mailing lists, monitor elected administrators to assure accuracy and overall success of the event.
• Interact with corporate management, industry leaders, artists, artist management, and press.
• Process all invoices and aid in T&E preparation.
• Assist with organization of events and fundraisers and all office-related matters.
• Cordially greet guests and serve beverages, perform all general office duties, including ordering office supplies, updating the management contact list as needed, and filing. Search the internet to gather information on specific inquiries.
• Filing, organizing and ordering folders as requested.

About you:
• Minimum five (5) years' experience working in an executive environment/executive office.
• Fluently bilingual written and oral (English and Spanish)
• High written and verbal communication skills in both Spanish and English
• Proficient in Microsoft Office Suite
• Previous experience in Travel & Expense systems/software
• Meticulous attention to detail particularly with scheduling
• Possess the ability to multi-task and to prioritize these tasks.
• Operate effectively in a fast-paced environment.
• Interpersonal/professional demeanor when dealing with all contacts in person and on the phone.
• Flexibility in adapting to re-prioritized tasks.
• Takes initiative in seeking new assignments.
• Integrity/trust in handling confidential matters

It would be music to our ears if you also had:
• Previous experience working in the music/entertainment industry.
• Flexibility to work overtime and travel sporadically.
• Sense of urgency

About us:

With its broad and diverse roster of new stars and legendary artists, Warner Music Group is home to a collection of the best-known record labels in the music industry including Asylum, Atlantic, East West, Elektra, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics and Warner Chappell Music, one of the world's leading music publishers with a catalogue of more than one million copyrights worldwide.

For more than four decades, WMG has been an industry-leading force in providing a world-class array of services designed to help artists and labels grow their careers and their businesses. Artist & Label Services is the umbrella for WEA (Warner-Elektra-Atlantic) – the pioneering WEA distribution and marketing network – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels.

Love this job and want to apply?

Click the ''Apply'' link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don't be discouraged if you don't hear from us right away. We're taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Jobcode: Reference SBJ-g4xpzy-3-138-174-174-42 in your application.