Executive Assistant, Business Affairs

Job Description

Job Title: Executive Assistant, Business and Legal Affairs

A little bit about our team:

Warner Records is home to some of the most influential and innovative artists of our time. With an artist-centric approach toward discovering and nurturing musical talent, the Warner Records family of labels is currently home to an impressive generation of both major and developing artists.

Your role:

This role will provide a range of administrative support to the EVP, Head of Business & Legal Affairs and SVP, Business & Legal Affairs at Warner Records.

Here you'll get to:
• Schedule and prioritize all appointments and meetings
• Prepare weekly schedules and update throughout week, keeping Finance executives and department staff informed of all pertinent information
• Coordinate travel arrangements including air, hotels, car services, and rental car. Execute Travel Authorizations. Schedule out of town meetings and handle changes as they occur. Prepare detailed itinerary for each trip. Manage and schedule travel changes as needed
• Manage general department functions & interact with all business associates in professional & courteous manner
• Prepare and submit expense reports. Ensure employees' submitted expense reports are following company T&E guidelines before CFO's approval
• Sort and prioritize daily mail
• Check e-mails regularly and respond or forward information as needed in a timely manner.
• Fax, shred; maintain updated files
• Order and keep office supplies stocked for all finance departments.
• Set up/coordinate meetings, conference calls.
• Organize, bind & file various documents such as budgets, forecasts, audits, etc.
• Coordinate and schedule all department wide meetings/functions/volunteer opportunities
• Assist with day to day facilities management
• Handle and safeguard confidential and proprietary information

About you:
• Strong digital literacy and proficient in Microsoft Suite (Word, Powerpoint, etc.)
• Possess a strong work ethic and be detailed oriented
• Strong communication and organizational skills
• Perform diverse work within the given deadlines
• Is self-motivated and a self- starter, will take responsibility and ownership of tasks
• Have general knowledge of the music business

We'd love it if you also had:
• Bachelor's degree, preferably in business.
• Prior experience working in business and legal affairs and/or for a record label or other music or entertainment company is preferable, but not required.

#LI-Onsite

Salary Range
$25.00 to $35.00 Hourly

Salary Ranges are included for all NY, California job postings and 100% remote roles where talent can be located. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Jobcode: Reference SBJ-rjpbqb-52-14-0-24-42 in your application.