Job Description
Job Description:
Job Title: Facilities Associate
A little bit about our team:
You will be a part of the West Coast-based Work Experience team designed to imagine, create, and maintain innovative work place facilities to accommodate the needs of our ever changing business.
Your role:
You will work closely with team leaders, managers, maintenance team, mailroom, security team, and building/office services contractors to support nine locations with logistics, coordination, and delivrry of excellent day-to-day building and work experience-related services.
Here you'll get to:
• Liaise with building management team for Facilities and Security issues.
• Address access control needs including ID badge creation during onboarding and offboarding process for employees/contractors on an ongoing basis.
• Coordinate and conduct hospitality tours for new employees at DTLA location.
• Coordinate with vendors and building management on building access possibly during after hours and/or weekends.
• Manage Facilities inventories.
• Assist with executive meetings, including, but not limited to, ordering food & beverages, supplies, room set up, etc.
• Ensure that Maintenance staff supports executive meetings when tasked on a timely basis.
• Support Facilities leadership with administrative functions as needed.
• Work with Facilities team to maintain and update weekly employee headcount list and mark floor plan for DTLA location.
• Assist with training coordination for fire drills.
• Recruit, maintain, and update Fire Safety Team members as needed.
• Create templates and drafts for Office Services messages for office-wide distribution.
• Manage beverage policy and procedures
• Track and submit monthly expenditures. Conduct audits for accuracy.
• Maintain Emergency Response Plans for all locations and ensure that they are updated regularly.
• Maintain department files, vendor and building contact lists..
• Monitor and answer Facilities hotline and email accounts. Including New York and Nashville.
• Monitor and address Facilities' and Security Service Now tickets. Including New York and Nashville.
• Reconcile and process Amex Meeting statement on a timely basis.
• Assist in updating the space analysis spreadsheet for budget space allocation Special projects as assigned.
• Ensure a clean, safe and welcoming environment for employees and visitors
• Inspect the property, common areas, surroundings for appearance and cleanliness.
• Based on inspections, make recommendations for changes as well as note deficiencies and ensure corrective action is taken
• Document, report, and follow through on inspection findings
• Maintain VIP rooms and other designated rooms by ensuring necessary amenities are provided.
• Support Facilities with the implementation of COVID-19 return to office
• Monitor and assist, when necessary, in greeting and registering VIP guests/visitors
• Properly support onsite events through its lifecycle.
• Special projects as assigned by leaders.
About you:
• Some college education with 2+ years of corporate office experience.
• Familiarity with assisting in building procedures and building codes.
• Ability to multitask; prioritize; be able to work as a team player.
• Computer skills including Word, Excel, PowerPoint.
• Ability to work OT if required on short notice.
• You are independent, proactive, flexible, with the ability to collaborate across functions.
• You exhibit an enthusiastic, can-do attitude and approach.
• You are self-directed and have strong organizational and problem-solving skills, with the ability to lead and execute in an efficient and timely manner.
• You have amiliarity with building management procedures.
• Excellent written and verbal communication
• Attentive to details
• Critical-thinking and problem-solving skills
We'd love it if you also had:
• Hospitality experience
• Project management experience
• Experience in the entertainment industry
Jobcode: Reference SBJ-r1be9e-44-201-64-238-42 in your application.