TV Administrator

Job Description

The Job

To provide administrative support to the VP, Administration & Administration department.

The Daily

Responsible for
• Process payments as need via PCard, prepares payment requests, set-up vendors in the system with ACH/update payment terms, confirms/processes coding and ensures vendor is paid in a timely manner.
• Fields calls and emails regarding WBTV Overhead and Term Deal maintenance requests and coordinate repairs for Operations and Production Services (OPS).
• Submits Help Desk tickets for repairs regarding Telecom phone issues on behalf of WBTV Overhead and Term Deal offices.
• Fields calls and emails for on-lot access requests and serves as liaison with Security to arrange on-lot access for network executives and Term Deals.
• Sends/processes all start-up paperwork for new Term Deals, replacements and/or additions to their staff.
• Deactivate expired Term Deals or staff who have been terminated under Term Deal.
• Assists with set-up and break down of annual special projects such as ASI test screening and LA Screenings.
• Creates purchase orders (PO's) and purchase requisitions for the Overhead Departments and third-party vendors.
• Reconciles and codes purchase card (PCard) accounts.
• Maintain inventory for all WBTV Production and Overhead golf carts.
• Performs daily checks of conference rooms and copy rooms to make sure everything is in working order and the room is ready for any meetings for the day.
• Assists with valet requests for any table reads and/or special meetings held in B140 conference rooms.
• Order office supplies for the Administration Department, B140 copy rooms and B140 conference rooms.
• Subscription requests for Overhead/Term Deals.
• Distribute status report to Overhead departments per schedule.
• Distribute status reports from Overhead departments to VP, Administration.

Assists with
• Supporting the VP, Administration in maintaining and monitoring calendar/schedule, prioritizing/organizing their requests and incoming workflow, following up to ensure timely responses, prepare/set-up meetings/teleconferences as needed.
• Supporting the Administration department with related requests as needed.
• Generating/updating NY Upfront contact sheets, executive arrival updates, spreadsheets for hotel, processing all payments for the hotel in a timely manner/tracking, binder updates, and orderings supplies.
• Emmy/Governors Ball Invitations, tracking, and binder updates.

Schedules
• Scheduling meetings and answer phone lines for the VP, Administration
• Travel arrangements and reconcile expense reports for VP, Administration, Administration department and executives.

Update and maintains:
• Schedule for conference room 100, 224 and 250.
• Processes any requests, maintains accuracy on all Iron Mountain (boxes to be placed in archives).
• Updates B140 and B137 Global Distribution lists with any new hires/terminations in a timely manner.
• Internal reports and WBTV staff list.
• Performs other related duties as required by Administration department.

The Essentials

This position is required to work in person at one of our locations in the United States. WarnerMedia requires anyone working in our workplaces in the US to be vaccinated against COVID-19. Exemptions to this vaccine requirement are available to those entitled to reasonable accommodations for religious or medical reasons.

Work Experience

General fast-paced office environment experience required.

Studio experience background a plus.

Education, Professional Training, Technical Training or Certification

High School diploma required

College degree preferred.

Knowledge/Skills

Must have working knowledge of Microsoft Excel, Microsoft Word, and Adobe Acrobat Pro DC.

Must have excellent organizational skills and must be detail-oriented.

Must possess time management and the ability to handle multiple tasks in a very fast-paced environment, maintain follow up in a timely manner and must have the ability to interact with all levels of employees.

Ability to handle phones and heavy email with tracking and timely follow up .

Customer service driven.

Studio background a plus.

Must have excellent written and verbal skills.

Must have excellent problem-solving skills.

Must be a self-starter.

Must be a team player.

Must be able to exercise confidentiality.

Must be able to function well with all levels of corporate hierarchy.

Knowledge of SAP and PCard is a plus.

Jobcode: Reference SBJ-rje4bw-18-225-149-32-42 in your application.