Project Manager, Archives Planning & Operations

Job Description

Project Manager, Archives Planning & Operations (Smartsheet)

Delivering first-in-class content in the best and most engaging ways possible while equipping our people to do so requires an incredible amount of talent… and technology. The technology and operations group covers things like the company's data strategy, content delivery systems, master control operations, broadcast engineering, advertising technology, and the technology platform for HBO Max, while also supporting the everyday underpinnings of our company. Join our community of extraordinary team members who are truly building the tools that will run the future of entertainment.

The Job

The Project Manager reports to the Director of Archives & Assets Management, in Burbank, California. The Project Manager tracks cross-team and cross-department projects, facilitates collegial communication, and creates standardized documentation as an outcome of our efforts to identify opportunities to perfect our workflows and adopt new technologies within Global Media Archives. Acts as chief liaison for WBT regarding Smartsheet workflow designs and department onboarding. This position works closely with our fellow business units in Studios & Networks, in partnership with our WarnerMedia Production and Post-production groups.

The Daily
• Provides user support for tools such as Smartsheet, Tableau, Confluence, and JIRA. Chief liaison for WBT usage of Smartsheet application/software including onboarding, workflows, enhancements etc.
• Acts as the primary resource for departmental project planning, tracking, and reporting. Contributes to meeting agendas. Sets and runs project status meetings. Works closely with business stakeholders, technology strategy teams, and management to ensure execution is tightly aligned with business unit needs, vision, and strategy.
• Works closely with technology strategy teams and business units to document business and process requirements including RFI/RFP, and PoCs. Drives product development, suggests enhancements, and integration of shared tools. Identifies opportunities to leverage existing and future technologies to streamline operations.
• Develops Global Media Archives reporting dashboards inclusive of financials for budgeting, forecasting, capital requests, and long-term planning.
• Provides ad hoc reporting using MS SQL Server Management Studio and other tools. Interprets data models and descriptive standards in use in the Global Media Archive to supply insightful data analysis. Provides oversight and direction to the Data Analyst.

The Essentials
• 5+ years in a media archives, museum, broadcast environment, or a related field
• College degree: Degree in Library Sciences, Business Systems, Communications or Computer Science preferred
• Strong Smartsheet expertise supporting users and developing solutions
• Strong Confluence expertise, and strong Tableau expertise
• Proficient utilizing collaborative tools, such as Slack and MS Teams
• Proficient in common MS Office tools, such as Excel, Visio, PowerPoint, and SharePoint
• Proficient in utilizing ticketing systems, such as Workfront or JIRA
• Familiarity with entertainment media terminology and technology strongly preferred
• Ability to provide good-looking and understandable executive summary reports on project progress weekly and monthly, including timelines, milestones, and blockers
• Ability to develop business plans in partnership with Archive staff, inclusive of timelines, staffing, supplies, and budget estimates
• Ability to prioritize open project tasks, effectively manage deadlines, and recalculate project timelines and cost projections based on new information
• Must communicate effectively and persuasively
• Must be detail oriented, self-starter, and respectful of others
• Willingness to provide excellent service and interested in learning

Jobcode: Reference SBJ-g338zn-18-188-20-56-42 in your application.