Production Team Assistant

Job Description

Production Team Assistant 12 month FTC

The Job

The purpose of the role is to provide PA support to the Director of Production, Executive Producers and Production Executives, assist with the day to day house-keeping of a busy Production Office and receive all production deliverables and maintain information regarding Wall to Wall's back catalogue.

The Daily

Personal Assistant
• Diary management for key Wall to Wall Production personnel and Executives; including booking and confirming meetings.
• Booking local and international travel and accommodation. Providing itineraries when applicable.
• Acting as a point of contact for Wall to Wall general enquiries and calls for Executives, dealing with them or passing on to the relevant people in an efficient manner.
• Assisting the Production Manager with staff on new London based productions for Wall to Wall and Twenty Twenty.
• Assist the other PAs in organising company events.
• Expenses and credit card reconciliations.
• Looking after and ordering corporate and development petty cash.
• Using Just Produce to raise POs.

Assistant to Wall to Wall and Twenty Twenty;
Development and Pre-Production
• Provide additional support to Productions as required including production secretary duties and assisting larger productions with Green Room or corporate arrangements.
• Assist with Location Producer vetting.
• Organising/creating TX cards for Wall to Wall productions, maintaining contact list for distribution.
• Gather scripted, non-scripted and key developments status updates for Wall to Wall with the Director of Development to update the Quickbase system.
• Updating the Wall to Wall company website and profile on IMDB and Wikipedia.

Post-Production
• Assisting in the long term archiving, retrieval and destruction of files or rushes for Wall to Wall.
• Maintain a back catalogue of all historic Wall to Wall programming for future reference.
• Completion and scanning of Wall to Wall post production paperwork, contracts and release forms as required.
• Working with Wall to Wall productions and post-production houses by booking out tapes/LTO from storage.

General office duties
• Assuming responsibility for keeping a tidy London office; encouraging production storage and wrap up. Liaising with the Facilities and IT teams where applicable.
• Responsible for the record keeping of H&S Training database, setting up new users and ensuring courses have been completed for Wall to Wall.
• Preparing the agenda and taking minutes at the Group monthly H&S meeting.
• Keeping details of the various casting and Wall to Wall social media pages.
• Checking regularly the Wall to Wall general email and responding/forwarding all queries.

The Essentials
• At least 1 year experience in a Television Production environment.
• Intermediate to advanced Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Excellent written and verbal communication skills.
• Ability to use initiative and work independently to find solutions and answer queries.
• Excellent attention to detail.
• Ability to handle sensitive information in the required confidential manner.
• Flexible approach and outlook comfortable with managing workload and deadlines that may involve; some occasional late working and occasional working away from the office.

The Nice to Haves
• Knowledge of Photoshop.
• Social media experiencia.
• Filming kit knowledge.
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Jobcode: Reference SBJ-rzkz3n-3-133-79-70-42 in your application.