Office Coordinator

Job Description

Every great story has a new beginning. We're excited to announce that Discovery and WarnerMedia have combined to become Warner Bros. Discovery. WBD is a premier global media and entertainment company offering audiences the world's most differentiated and complete portfolio of content, brands and franchises across television, film, sports, news, streaming and gaming. We're home to the world's best storytellers, creating world-class products for consumers. From brilliant creatives to technology trailblazers and beyond, join us as we step into the next chapter.

We're looking for a Office Coordinator, to help us continue running our studio which was recently awarded an 'Outstanding Company to Work for' accreditation in Best Companies™ annual report – ranking #13 in the entire UK Technology Sector Companies list.

This role will suit an individual who can comfortably juggle multiple tasks – communicating progress and challenges proactively – and bring a professional, yet personal, approach under pressure.

Working in a small team, this role will be required to both plan and carefully consider tasks – but also adapt quickly, and show great flexibility, in the face of changing circumstances.

Based onsite in our Kentish Town studio, this role will likely have a varied pattern of hours (to either facilitate opening, or closing the studio) week by week.

Responsibilities:
• Ensure studio environment is comfortable and accommodating, keeping facilities well stocked and monitoring studio air conditioning/central heating
• Diligently capture and record business invoices and expenses, for submission to Finance Team – ensuring expenditure is authorised in line with company policy
• Complete and coordinate security checks alongside premises security, including office lock up/opening – and reporting incidents to management
• Support and coordinate fire evacuation drills, and routine Health & Safety Checks, and maintain a roster of available First Aiders and Fire Marshalls for emergencies
• Liaise with external contractors for cleaning, maintenance and emergency works, ensuring all checks are undertaken – and any disruption to office functions is announced and mitigated where possible
• Set up and arrange regular Studio events, such as monthly full-studio catering and company social events to celebrate employees
• Facilitate new starter inductions, organising desk allocation and studio access for new employees
• Host and greet visitors to the studio, helping to coordinate travel and scheduling arrangements for business visitors and industry talent – including arranging and filing Project Non-Disclosure Agreements where necessary.

Requirements:
• Experience in office/facilities management, preferably from the Media or Entertainment industries
• Excellent communication skills – with a proven ability to build relationships quickly, negotiate and influence with stakeholders at all levels of an organisation
• Experience processing and coordinating business expenses, business travel arrangements, and commercial agreements with suppliers/contractors
• Fully comfortable with Email, Microsoft Office package, and communication tools like Slack

Bonus Points:
• Training or accreditation in First Aid, Fire Safety or related Health & Safety categories
• Experience planning and delivering corporate events – for groups of over 250 people
• Experience in office management in a multi-cultural environment, with a diverse range of individual requirements and accommodations
• Experience working with high-profile talent in the media & entertainment industry
• Experience using Concur for Travel & Expenses
• Passion for the Games Industry

If you do not meet all the requirements, but after reading through the description you feel excited about the position, and believe you'd still be a great fit for the role we'd still love to hear from you!

Warner Bros. Discovery embraces the opportunity to build a workforce that reflects the diversity of our society and the world around us. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, regardless of sex, gender identity, ethnicity, age, sexual orientation, religion or belief, marital status, pregnancy, parenthood, disability or any other category protected by law.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at recruitadmin@warnermedia.com.

Jobcode: Reference SBJ-gwvn72-18-119-132-223-42 in your application.