Executive Assistant - WB Animation

Job Description

The Job
WarnerMedia seeks an Executive Assistant II for the Main Production department.

The Daily
• Schedules appointments, meetings for the supervisors. Maintains and handles executive calendar.
• Reviews and verifies all paperwork prepared and submitted by production management, such as work-for-hire/freelance forms, time sheets, deal memos, check requests, invoices and various reports. Paperwork distribution to appropriate people/areas.
• Assists with the set up of new production office space and coordinating various aspects of prep until production management is hired.
• Assists in establishing & maintaining delivery and production schedules when needed. Communicates with producers, directors, artists, and animation coordinators to ensure production schedule is met.
• Answers telephone calls. Screens and takes messages, forwards to appropriate party, or handles problems and questions as required.
• Handles travel and expenses for VP and Production when necessary.
• Makes photocopies of reports, documents and other materials related to production.
• Performs other related duties as required.

The Essentials
• Some animation production background highly desired.
• 3-5+ years of secretarial experience highly desired.
• High School diploma or equivalent preferred.
• 2+ years of college preferred.
• Proficient in Macintosh systems, including Word, Excel, and Entourage required.
• Proper knowledge of spelling, grammar and English usage sufficient to prepare correspondence.
• Knowledge of file set up, maintenance and filing procedures.
• Experience in production environment is a plus.
• Word processing and computer skills required. 75-80 wpm typing.
• Ability to deal effectively and professionally with all levels of production and management.
• Excellent organization skills and ability to prioritize required.
• Ability to work in a fast-paced environment.
• Management has the right to add or change duties and job requirements at any time.

Jobcode: Reference SBJ-g3vmo5-18-119-131-72-42 in your application.