Executive Assistant

Job Description

The Research Department is seeking an Executive Assistant. This person would provide administrative support to the Head of Research, Data & Insights and provides back-up administrative support to 2 VPs
• Requiring a high degree of autonomy and judgement to resolve frequent and complex administrative situations.
• Maintains a strong organizational and filing system, requiring thorough knowledge of all ongoing projects and activities and their associated materials.
• Maintains calendar, schedules appointments, meetings, and notes call, etc.
• Answer's telephone, logs, and places calls.
• Maintains expenses, travel planning, reservations, etc.
• Manages email Inbox for executive, tracks email chains throughout the day and responds or handles requests as appropriate.
• Plans and coordinates event logistics (i.e., development retreat, division events) including creating grids of information, RSVP lists, and booking hotels, cars and other activities as required.
• Performs other related duties as assigned.

The Essentials
• Minimum 6-8 years' experience providing administrative support required, preferably within the TV or entertainment industry, Research
• Must have proficiency with MS Word & Excel, PowerPoint, & tech savvy.
• Must have excellent communication skills.
• Must have excellent proofreading & writing skills.
• Must have excellent organizational skills & possess ability to prioritize tasks.
• Must have ability to create & maintain databases & other resources.
• Must be able to work in extremely fast-paced environment & handle multiple tasks simultaneously.
• Must have excellent follow-through skills.
• Must have ability to self-direct, work under minimal supervision. Take initiative to pursue projects in the office with minimal direction.
• Must be willing to collaborative on common tasks or projects impacting the larger department & to successfully see projects/tasks through to completion.
• Must be detail-oriented and maintain confidentiality.
• Must be able to work under strict time constraints.
• Must be able to resolve conflicts within the scope of responsibility.
• Must be able to work overtime, as required.
• BA/BS degree
• High School diploma or equivalent required

Jobcode: Reference SBJ-d5p8zz-18-223-196-211-42 in your application.