Executive Assistant

Job Description

The Job

Entry-level market research position p rovides administrative support to Vice Presidents, Market Research. Additionally, provides support on an as needed basis to the Market Research staff.

The Daily
• Heavily involved in the coordination of research projects (including but not limited to: recruited audience screenings, focus groups, and advertising testing).
• Prepares tables and occasionally assists with written reports and analyses relating to market research and strategy.
• Assists in the creation and execution of historical tracking comparison charts, presentation decks, and other documents as needed.
• Maintains various research files, records, indexes and archives.
• Liaises with assistants, administrators and co-workers internally and cross-divisionally.
• Manages guest lists and occasionally attends and takes notes at recruited audience screenings.
• Compiles and databases information from internal and external sources, and performs initial analyses of these data.
• Manages a heavy volume of emails and regularly types correspondence.
• Coordinates/arranges travel and hotel accommodations and completes expense reports.
• Maintains executive calendars with a heavy volume of meetings and schedules meetings, independently or as directed.
• Assists with billing responsibilities.
• Film database management; maintaining norms documents.
• Answers telephones, screens, logs and places calls.
• Orders supplies.
• Performs work-related errands on foot and, occasionally, by car.
• Performs other related duties and/or special projects as assigned.

The Essentials
• Previous secretarial experience preferred.
• Previous entertainment, market research, statistical
or database experience preferred, but not required.
• College graduate with coursework in Mathematics or Statistics, Data / Information / Computer Science, Research Methods, specifically, or Marketing, Economics, Sociology, or Communications, generally, preferred.
• Typing: 45 wpm required.
• PC Skills: Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) required.
• Must have excellent writing skills.
• Knowledge of basic math, spelling, grammar, punctuation, and English usage.
• Proficiency in data processing, data visualization, and database programs (SPSS, Excel, Tableau, R, Python, SQL, Qualtrics, Power BI, SAS, et al.) preferred.
• Must be self-motivated and able to take the initiative.
• Must be able to work in a fast paced environment and handle deadlines.
• Must be innovative, enthusiastic, & friendly.
• Must have the ability to communicate effectively and tactfully with persons on all levels, in person and on the telephone.
• Must be able to process a high volume of incoming/outgoing e-mails.
• Must have the ability to pay close attention to detail and understand written and oral instructions.
• Must have the ability to organize and schedule work effectively.
• Must be able to work with extremely sensitive information discreetly.
• Finally, must enjoy movies; have a passion for them!

Jobcode: Reference SBJ-rvo5mj-18-227-24-209-42 in your application.