Executive Assistant

Job Description

The Job:

To provide administrative support for the VP of Digital Media.

The Daily:
• Maintains executive calendar and coordinate group meetings / Manages phone/emails/messages and travel
• Liaison for dept operational needs, including office equipment, PCs, phones, printers, supplies, lists etc.
• Assists department VP and Directors when needed.
• Holds Purchasing Card for the department and reconcile all charges. Submits and approves invoices, creates purchase orders and act as the liaison between vendors and WB for payments.
• Responsible for disseminating and routing materials/correspondence for approval from both internally and external clients.
• Perform miscellaneous job related duties or projects as assigned.

The Essentials:

Work Experience
• Minimum 2 years related experience required
• New Media/Digital Media experience a plus
• Previous studio experience strongly preferred.

Education, Professional Training, Technical Training or Certification
• High School diploma or equivalent required
• College degree preferred

Knowledge/Skills
• Knowledge of Warner Bros programs such as EBP, SAP and T&E preferred
• PC Skills: Advanced skills in Microsoft Word, Excel, PowerPoint, MS Outlook, Internet Explorer required
• Excellent oral and written communication skills
• Strong organizational skills
• Must be detail-oriented and maintain confidentiality.
• Must have ability to create & maintain databases & other resources.
• Slack, Teams experience a plus
• Must have excellent follow-through skills.
• Ability to successfully meet deadlines without close supervision or assistance
Other Requirements
• Must be able to interface with all levels of personnel, including senior management (in-person and on the telephone)
• Must pay close attention to detail and understand written and oral instructions
• Must be organized and schedule work effectively
• Must have the ability to work well under time constraints
• Must be able to handle multiple tasks
• Must be able to work in a fast-paced environment

Jobcode: Reference SBJ-d5899e-18-191-5-239-42 in your application.