Executive Admin Assistant

Job Description

The Executive Administrative Assistant will support 2 or more of the VP level Executives within WarnerMedia Studios. In addition to managing calendars and the coordination of meetings, answering phone calls and scheduling and maintaining travel itineraries, this role will perform duties such as ordering supplies, assisting with employee requests to the Help Desk, Tech Support and Facilities, employee paperwork, expense reports, payroll and working on special projects. The Executive Administrative Assistant will also plan travel, hotel and transportation services. Answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization. Will also serve as a ''floater'' to assist other executives on the team with special projects or administrative functions. Work closely with SVP/GM's Executive Assistant to coordinate meetings, events and presentations including arranging meeting space, technology and meals as needed. Act as a back-up to other WarnerMedia Studios assistants as needed.

Job responsibilities include:
• Responsible for coordinating departmental logistics inclusive of travel arrangements, schedule management and meeting planning and logistics
• This person will be responsible for ensuring that office systems and equipment are running properly and that departmental communication is timely and accurate
• Manages overnight package/mail collection and distribution, maintaining email distribution lists as well as organizing departmental reports and information
• Will also be responsible for providing general administrative support such as filing and document distribution including drafting written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information.
• May help develop presentations or edit existing presentations as appropriate
• Attend VP's meetings when available for note taking and follow-up on action items.

Job requirements include:
• Bachelor's degree or equivalent experience preferred.
• A strong candidate will have exceptional organizational and communications skills and have the ability to exercise autonomy to fulfill requests and project needs
• Strong problem solving and time management skills necessary
• Proficient in Microsoft Office including Outlook (all aspects, including calendar), Word, Excel, PowerPoint
• Mac experience a plus and highly desirable.
• Must be a strong team player with excellent interpersonal skills
• Must be able to successfully multi-task and maintain confidentiality on all issues
• Proofreading ability requested

Jobcode: Reference SBJ-rejk32-3-139-86-56-42 in your application.