Coordinator, Executive Search International

Job Description

The Job

This is an exciting opportunity for an enthusiastic and driven administrator to join a team responsible for identifying and attracting the best Executive level talent for the iconic WarnerMedia entertainment, news and sports brands.
Supporting the WarnerMedia International Executive Search team, you will have a key role to play, providing a high-level administrative service that enables the team to deliver excellence throughout the recruitment process to both clients and candidates, internally and externally, across our businesses in EMEA, APAC and LATAM.
As the Coordinator for the International Executive Search team you will also be responsible for all team systems and reporting, along with supporting on team projects and initiatives, including our ongoing diversity, equity and inclusion work.

The Daily
• Support the full Executive Search process for all assignments across APAC, EMEA and LATAM. To include, where appropriate, preparation of accurate search strategies, candidate briefs and shortlist documents.
• Together with relevant Search Director, maintain accurate activity for assignments to ensure real time data/progress is captured with the correct format and in accordance with WarnerMedia process and legal requirements.
• Coordinate, schedule and confirm candidate interviews and meetings with Search Directors and Clients where required across APAC, EMEA and LATAM regions.
• Build a strong working knowledge of the key candidate management systems and databases and applicant tracking systems used daily, including Encore, Brassring, and Workday, ideally at a 'super-user' level.
• Close working relationship with the Analyst, Business Intelligence and Research Operations, and the Executive Director, Competitive Insights and Business Intelligence in our US team to ensure seamless reporting and consistent application of Executive Search processes.
• ​​​​​​​ Update and maintain all reports in conjunction with team to fulfil US reporting requirements (including but not limited to Master Executive report and business unit reports).
• Monitor and communicate team performance metrics on an ongoing basis, and when required, identify and report key figures to support strategic exercises led by the Search Directors.
• Organise team meetings including update of Master Executive Report prior to meeting and collation of agenda points.
• Process expenses and invoices for the team.
• Arrange and coordinate travel arrangements for team, clients and candidates as required.
• Diary management for team as required.
• Support with the onboarding for any incoming team members.

The Essentials
• Well organised - must have proven organisation experience of working in a similar, busy office environment as an Executive Assistant, coordinator, or an administrative support role
• Can do attitude, flexible and goes the extra mile - proven ability of handling high volume of work activity to tight deadlines, often across different time zones.
• Customer focussed – experience of working with senior candidates and executives, able to offer an excellent customer service, always.
• Systems literate - experience of working with a candidate database and applicant tracking systems preferred and must have advanced knowledge of Outlook, Word, Excel, and PowerPoint.
• Experience managing complex diaries, preferably working across different time zones.
• Ability to communicate effectively with people of all levels inside and outside the Company and good at building strong working relationships within the organisation.
• HR, In-house recruitment, recruitment/executive search or transferable skills from another discipline desirable.

The Nice To Haves
• Direct experience of working within media, entertainment, publishing or technology sectors is desirable, as is an interest or knowledge of international media businesses.
• Second language advantageous.

The Perks
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This role comes with a competitive salary and a wide range of benefits and perks, including private medical, generous pension contribution and company bonus. Many of our staff work flexibly in many ways, including flexible hours or an element of working remotely. Please talk to us at interview about the flexibility you need.

Jobcode: Reference SBJ-r0y0jm-3-141-24-134-42 in your application.