Admin Assistant / Team Support

Job Description

Admin Assistant/Team Support (Legal Department) [12 month contract]

PURPOSE OF THE POSITION
• To provide administrative support and assistance to the INSEAK and CANZ (CN and ANZ) Legal teams.
• Maintain an efficient and current filing system.
• Monitor and follow up on document status.

Provide administrative support and assistance to Legal team including:
• Arranging for the execution of agreements and tracking and processing full signatures and return of agreements;
• Filing fully-signed agreements;
• Preparing first drafts of standard form agreements such a NDA and services agreements;
• Legal research;
• Maintaining and updating trackers, summary tables and reports; and
• Managing calendars and arranging meetings for the lawyers in the team (about 3-5 people).

The remaining responsibilities include:
• Maintain an efficient and current filing system.
• Follow up on the status of documentations and agreements.
• Maintain and update trackers, summary tables and reports.
• Prepare black-out advisories.
• Updating the GLC list and arranging with IT to post the updated GLC list onto intranet.
• Assist in processing the on-boarding form, conduct searches for new vendor, updating the vendor list and arrange with IT to post the updated vendor list onto intranet.
• Update the Access database.
• Pre-execution vetting: Comparing partially-signed agreements against the final version prepared by Legal.
• Process expenses claim, travel arrangements/folders for the lawyers in the team.
• Process submission of legal bills.
• Provide any other administration support required by the team.

JOB REQUIREMENTS:
• Past administrative experience would be beneficial for this position
• An excellent command of the English language is highly essential to do well in this role
• Effectively Bilingual with a proficiency in Mandarin to support for the Legal team covering the China market
• Someone who is adaptable, eager to learn, organised and helpful
• Past education in Law would be helpful, but not essential for this position.

Jobcode: Reference SBJ-rj80be-18-218-129-100-42 in your application.