Manager, Accounts Payable N.A

Job Description

VICE x Team

The Accounts Payable Manager will oversee the day to day operations of a full cycle AP department, managing vendor relationships and maintaining strong communication and rapport with internal and external departments. The perfect candidate will come from a similar size, high volume department with the ability to multitask and meet deadlines with both collaborative and hands-on efforts. The roles will be based in our Brooklyn NY and London offices and will report to the Associate Director, Accounts Payable North America.

Role X You

Are you passionate about making things run more efficiently and driving ongoing process improvements in accounts payable? We would love to hear from you as we optimize our Accounts Payable and Travel & Expense functions.

Responsibilities
• Oversee and manage day-to-day Accounts Payable activity for 3 staff members
• Prepare check run report for management of weekly payment disbursements, escalations, initiating of EFT batch files and creation of wire templates
• Maintain weekly bank reconciliation log for Refinery29 North America operating accounts and assist with Vice operating accounts for month-end close
• Payment resolution and research for stale dated checks, check stop payments and ACH return files
• Resolve payment inquiries for escalated issues
• Act as the ''face'' of the Accounts Payable team and exhibit a high degree of customer service for internal ''customers / business partners'' across the organization. Acts as the focal point for any performance issues / challenges that are escalated for resolution both within Vice and external suppliers.
• Builds productive customer relationships with all the key stakeholders / customers of AP across the Vice organization to promote and deliver a high level of proactive service to maintain a high degree of customer satisfaction.
• Reconcile monthly critical accounts (rent, utilities, tax and settlements) for accuracy and cashflow purposes
• Review monthly operational bills for accuracy on GL coding and PIDs and liaison with Accounting for balance sheet accounts as needed (inter-company, prepaid and fixed assets)
• Vendor maintenance/update oversight, ensuring proper documentation is on file for changes and proper syncing of data
• Provide Coupa and Netsuite training to internal AP staff and assist with training to external departments where needed
• 1099 reporting and maintenance of vendor data
• AP Aging reporting and reconciliations
• Assist with system integrations for AP procurement software and ERP
• Participate in special projects as required.

Qualifications
• Bachelor's degree in Accounting or Business.
• Experience in the Media industry, while not required, is preferred
• 5+ years of progressive accounting experience with focus on accounts payable, including a minimum of 3 years managing a team in similar size company
• Knowledge of Concur and NetSuite experience required. COUPA software is a plus.
• Solid understanding of process and data workflows
• Superior communication skills (written / verbal) including a proven ability to engage with senior executives (both within Finance as well as more broadly within the organization)
• Demonstrated understanding and acceptance for responsibility of confidentiality.
• Strong organizational / time management skills
• Demonstrated management, leadership and problem-solving skills.
• Strong Excel and analysis skills
• Organized, reliable, detail-orientated, hands-on, proactive and responsive

You have these skills:

The successful candidate should be a respected leader, with a quantifiable track record of success in delivering results within a large complex organization. He/she must have strong business judgment, and the ability to quickly assess a new environment and develop solutions that support the business strategy, critical objectives, and cultural norms. He/she must be creative with a strategic mindset along with the ability to turn concepts into action. He/she must have strong relationship building and influence skills. This role requires a player/coach mentality, capable of thinking strategically as well as rolling up one's sleeves and getting into the work. The successful candidate will be a change agent who is flexible, resilient, and able to thrive in a dynamic, rapid paced environment. He/she will embody a culture of taking smart risks and innovating to win.

We'd love if you also had these:
• Ability to analyze and make recommendations to improve internal processes
• Experience in rapidly changing, global business, with a wide range of goods and services under management

Jobcode: Reference SBJ-gmwvjx-3-145-60-166-42 in your application.