Business Development Coordinator

Job Description

Role x You:

The Business Development Coordinator is the backbone of the department. This role will support the Business Development team on all inbound and outbound opportunities and assist with gathering content needed for presentations decks and RFI/RFPs. The Business Development Coordinator must have a positive mindset and possess the ability to remain calm and focused while managing against tight timelines. A passion for learning will also come in handy!
• In the short term…
• Build your understanding of agency model, structure and business proposition
• Help reorient agency teams to best-in-class business development processes
• After 6 months in this role...
• Build confidence in all transactional workflows
• Become a trusted resource among all levels of staff, including senior leadership
• And after a year…
• Proactively share ideas
• Stretch strategic capabilities
• You will know the ins-and-outs of the business development function and the agency
• Have opportunity for promotion within the business development career track
• Pivot to another department within the agency based on areas of greatest interest

Responsibilities:
• Provide sales support to the team by opening project ID numbers with finance, managing opportunities in Sales Force, and tracking pipeline reports with the Chief Growth Officer and Head of Business Development
• Assist with research on prospective clients by performing category, brand, and creative research and competitive analysis using business development intelligence tools and publicly available information
• Keep marketing assets organized and act as the go-to in sharing these materials with the agency
• Assist in project managing the agency awards submission process, including gathering and writing submission documents, updating case studies and ensuring all stakeholders review and sign off
• Manage the meeting prep process with designated Business Development Director, including scheduling internal and external meetings, organize travel, create itineraries, handling catering needs, work with Office Facilities to set up and break down meeting rooms, booking conference rooms for offsites, creating ''swag bags'' for prospective clients, and processing meeting invoices as necessary

You have these:
• 1-3 years of experience as an executive assistant, project coordinator, similar role in a creative or media agency, or marketing function
• Strong interpersonal and communication skills (written and verbal)
• Grace under pressure
• Ability to manage multiple work streams under tight timelines in a fast-paced environment
• Self-motivation and drive to create the best possible work
• Positive mindset with the ability to see the opportunity even the most difficult situations

We'd love if you also have these:
• Deep curiosity and knowledge of culture, media and technology
• Experience with Mac and Microsoft Office programs, as well as Google Suite

Equal Opportunity Employer:

VICE Media (VICE.com, VICE Studios, VICE TV, Virtue, VICE News, Refinery29, PULSE Films, i-D) is an equal opportunity employer. We view everyone as an individual, and we understand that inclusion is more than just diversity – it's about belonging. We celebrate the fact that everyone is unique, and that's what makes us so good at what we do. We pride ourselves on being a company that embraces difference and truly represents the global clients we work with.

Jobcode: Reference SBJ-g3x42x-3-145-143-239-42 in your application.