Full Time Job

Legal Assistant, Intellectual Property


New York, NY 02-27-2021
  • Paid
  • Full Time
  • Mid (2-5 years) Experience
Job Description

Overview and Responsibilities

ViacomCBS is looking for a Legal Assistant to join our Intellectual Property (IP) team in New York!

We are committed to a culture of collaboration and are looking for a team-oriented, self-starter to join us!

• Assist IP team with administrative filings with the US Patent and Trademark Office
• Draft letters and correspondence (drafting, blacklining, comparite, etc.)
• Create and maintain well organized virtual filing systems and document retention
• Prepare weekly reports
• Maintain IP teams' calendars and schedules
• Schedule and coordinate internal and external meetings, lunches, conference calls and other business appointments
• Maintain and update contact information
• Prepare documents for signing and notarizing via DocuSign
• Assist with legal billing, mailings and other tools
• Execute travel arrangements, and process travel and expense reports

Basic Qualifications
• Minimum 2 + years in a legal or administrative assistant capacity (experience working in the IP field a plus)

Additional Qualifications
• College degree preferred
• High proficiency with Microsoft Office, including: Outlook, Word, Excel and Adobe Acrobat
• High degree of attention to detail
• Excellent communication skills
• Excellent organizational skills with the ability to prioritize a large volume of diverse projects
• Ability to handle incoming phone calls professionally and efficiently
• Professional demeanor
• Ability to maintain a positive perspective
• Excellent follow through skills
• Ability to concentrate and be focused
• Excellent proofreading skills