Executive Assistant

Job Description

We are seeking an Executive Assistant with demonstrated integrity. A desire to be a right-hand person developing a partnership with senior executives and teams. You are someone with high energy, flexibility, confidence, and the ability collaborate with clients, leaders, and co-workers in an approachable and positive manner! A successful assistant will be resourceful, , insightful, forward-thinking, and pay exceptional attention to detail.

Responsibilities:
• Handle and maintain the calendars, schedules, travel arrangements, and expense reporting for two to three executives.
• Make decisions regarding the executive's available time.
• Track, follow and make recommendations as needed regarding action, follow up, and due dates.
• Coordinate high-level meetings and offsite events including, but not limited to, scheduling, agenda creation, logistics, space plans, and catering.
• Handle confidential business matters and communications with both internal and external partners internationally and domestically.
• Conduct research on specialized topics as required.
• Help prioritize inter-office team events in Burbank, and other offices as needed.
• Run key aspects of office atmosphere in Burbank office
• Develop an internal network of EAs, Facilities, and other key contacts.

Basic Qualifications:
• Bachelor's degree or equivalent training and experience.
• 3+ years of administrative experience.

Additional Qualifications:
• Experienced level communication skills, both written, verbal, and on the telephone.
• Proficient in Gmail, other Google products, and Microsoft Office suite.
• Demonstrated ability to exercise a degree of discretion and judgment as well to be comfortable dealing with a large range of internal and external high-level managers, executives, organizations, and confidential data.
• Shown experience in working in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient.
• Proven experience in prioritizing and managing multiple projects simultaneously, following through on issues in a timely manner.
• Strong organizational, analytical and interpersonal skills as well as a professional demeanor while communicating effectively with all levels of management.
• Experience working with teams focusing on software development.
• Experience and an understanding of the digital, TV, and .com world.
• Technology experience like in a startup or tech company.

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ViacomCBS believes in creating environments that allow our primary focus to remain on providing entertainment, education and information to our millions of viewers around the world. As part of this commitment to health and safety, ViacomCBS requires COVID-19 vaccines for current US employees, including all newly hired employees. Union employees are subject to what is outlined in their applicable collective bargaining agreement.

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As ViacomCBS begins the process of returning to the office in the US, there are a few key dates to keep in mind
• The first dose of the Moderna vaccine should be no later than November 29.
• The first dose of the Pfizer vaccine should be no later than December 6.
• The J&J vaccine should be administered no later than December 27.

Jobcode: Reference SBJ-d85vnk-3-145-23-123-42 in your application.