Coordinator, Visual Effects

Job Description

Responsibilities
Role

Coordinator assisting the Senior Vice President of Visual Effects for Universal Pictures.

Essential Responsibilities:
• Assist the SVP of Visual Effects in the daily running of the office.
• Create script breakdowns for roughly 25 scripts per year for Visual Effects including specific methodologies.
• Coordinate legal documents.
• Coordinate roster of over 1,500 Visual Effects vendors and freelance staff.
• Manage central file server and coordinate the distribution of digital materials for assigned Universal Pictures films in various phases of production.
• Provide support for accounting functions (PO's, invoicing, cost reports, etc.) and liaise with finance department.
• Schedule meetings.
• Arrange travel and all accommodations including comprehensive and detailed itineraries.
• Process expense reports.
• Screen all calls and create a running call sheet
• Provide general support for other administrative duties, such as creating binders, folders, files, ordering of office supplies, etc.
• Participate in department special projects.

Qualifications/Requirements
Basic Qualifications:
• Minimum 1 year experience working in an administrative capacity.
• Minimum 1 year of demonstrated successful organizational skills and ability to prioritize in an Assistant role.
• Proficient in Word, FTP, Filemaker Pro, Quicktime, Entourage and Excel.

Eligibility Requirements:
• Must be willing to work at the Universal City, CA location.
• Willingness to travel and work overtime, and on weekends with short notice
• Must have a valid driver's license
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
• Must be fully vaccinated against COVID-19 at the commencement of employment or must undergo regular COVID-19 testing if Company determines your job position requires accessing an NBCUniversal worksite.
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics

Desired Characteristics:
• Bachelor's Degree
• Visual Effects Production or on set film production experience a plus.
• MAC Experience
• Previous studio experience
• Excellent communication skills
• Demonstrated ability to work on cross-functional teams.

Jobcode: Reference SBJ-gqv38z-18-191-240-243-42 in your application.