Admin. Assistant,Global Special Projects & Events

Job Description

Responsibilities
The Assistant to the Senior Vice President, Global Special Projects + Events, Universal Pictures Theatrical Marketing, will assist the SVP and the team in all event planning activities for our feature films.

Essential Responsibilities:
• Assist with premiere planning details:
• Manage Exec RSVPs, confirming receipt of invite and follow-up
• Hire premiere car company and coordinate premiere cars
• Create and distribute staffing sheet for each premiere or event
• Oversees day-of logistics to ensure details are executed as planned
• Oversee celebrity requests for carpet and premiere access
• Process invoices and payments for vendors
• Responsible for COVID event protocols including, but not limited to:
• Coordinate COVID testing for all Universal staff and press for events
• Includes coordinating pre-flight testing
• Coordinates on site testing at events
• Send HR a consolidated list of all individuals required to be tested/vaccinated and ensure they have complete lists of names to review results by specific dates
• Manage office needs for the SVP:
• Process expense reports
• Book travel / prepare itinerary
• Manage phones, contacts and calendar
• Reconcile PCard each month
• Coordinate meetings, calls, messengers
• Organize and distribute all production/publicity contact sheets and pictures sheets for each new feature film.
• Maintains updated filmmaker and talent representation contact info.
• Maintain log of charity auction winners and fulfill obligations in a designated time frame.
• Manage internal Special Projects + Events calendar and department calendar.
• Other duties, as assigned.

Qualifications/Requirements
Eligibility Requirements:
• Interested candidates must submit a resume/CV online to be considered.
• Must have unrestricted work authorization to work in the United States.
• Must be covered by Solutions, NBCU's Alternative Dispute Resolution Program.
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
• Must be fully vaccinated against COVID-19 at the commencement of employment or must undergo regular COVID-19 testing if Company determines your job position requires accessing an NBCUniversal worksite.
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics
• Detail oriented.
• Ability to multitask.
• Have strong oral and written communication skills, superb phone, and email demeanor.
• Have excellent organizational skills and ability to prioritize projects while meeting deadlines.
• Strong sense of urgency.
• Able to cultivate strong relationships internally and externally.

Jobcode: Reference SBJ-g3o2p5-3-144-212-145-42 in your application.