Administrative Assistant

Job Description

D2C and Global eCommerce is currently looking for an Administrative Assistant to support the executive management team. The ideal candidate will have experience supporting executive leaders and a team as needed.

This exciting role requires superior attention to detail, impeccable organizational skills, and the confidence to optimize workflow and proactively set priorities for the team. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is critical.

This role demands confidence in the ability to communicate on behalf of the executive. The Administrative Assistant is here to support company leaders to ensure they can efficiently accomplish key tasks and initiatives. A ''can-do'' attitude is essential, and self-thinking and taking tasks to the next level needed. No task is too small and no challenge too great.

How you'll CREATE:

In a global and fast-paced and growing environment like ours, priorities and projects often change so this role includes, but is not limited to, the following responsibilities:
• Develop a clear understanding of the executive's personal schedule and preferences
• Help the executive stay on schedule and highly functional with organization of complex meetings across multiple regions and time zones
• Proactively manage a dynamic schedule across several time zones by shifting meetings when needed and properly communicating those changes with participants and executive
• Set up meetings, conference calls and ZOOMs
• Coordinate incoming meeting requests and prioritize effectively
• Process travel & entertainment expenses
• Book frequent domestic and international travel, accommodations, car services and reservations for the executive and team
• Create and send grammatically correct internal/external company communication
• Prepare communications on the executive's behalf for review as directed
• Develop and cultivate key relationships with other assistants and key team members
• Track important information in Excel or milestone moments
• Create and maintain presentations in PowerPoint and other project work as assigned
• Provide support to executive's team as needed
• Maintain and organize internal systems with key information daily
• Participate in gathering key research when needed

Bring your VIBE:
• Minimum 3-5 years of experience as an assistant or project manager, ideally in entertainment/music
• Self-motivated, proactive, and resourceful
• Excellent follow-through and attention to detail
• Ability to problem solve and make decisions
• Flexible – able to adjust to changing priorities, and able to multi-task
• Excellent organization, time management skills and systems thinking
• Travel experience, understanding the complexity sometimes faced on the road
• Strong proficiency and working knowledge of Microsoft Office Products, Apple products (Keynote, iCal, etc.) and project management systems
• Ability to interact comfortably and effectively with employees of our company at all levels including senior management globally
• Ability to react with appropriate levels of urgency to situations that require quick response or turnaround
• Bachelor Degree preferred

Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, Two (2) paid weeks for ''Winter Break'' season, Wellness Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

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Job Category:

Jobcode: Reference SBJ-r7mme6-18-221-187-121-42 in your application.