Administrative Assistant

Job Description

A division of Universal Music Group, the world's leading music company, Republic Records is home to an all-star roster of multi-platinum, award-winning legends and superstar artists such as Ariana Grande, Black Thought, Drake, Florence + the Machine, Greta Van Fleet, Hailee Steinfeld, Jack Johnson, James Blake, James Bay, Jessie J, John Mellencamp, Jonas Brothers, Julia Michaels, Kid Cudi, Lil Wayne, Lorde, Metro Boomin, NAV, Nicki Minaj, Of Monsters and Men, Pearl Jam, Post Malone, Seth MacFarlane, Stevie Wonder, Taylor Swift, The Weeknd and more.

Republic Records is currently seeking a dynamic Administrative Assistant to provide support to Senior Executives. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a ''can do'' attitude. Experience supporting more than one senior executive is ideal, but not required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts.

How you'll CREATE:
• Support Executive Assistant across the board and cover all duties in absence
• Daily Tasks
• Prep Office every morning
• General housekeeping
• Maintain inventory of office supplies
• Review inbox and print texts, emails every morning
• Order and arrange breakfast, lunch (dinner when schedule permits)
• Monitor Assistant Inbox
• Archive Emails
• Update Contacts / Mailing List
• Run errands for Senior Executives (varies daily)
• Completing expense reports
• Working closely with other assistants
• Research and purchase items for work / personal initiatives
• Assist in booking travel arrangements (work / personal)
• Coordinate with personal financial representative on key payments and invoices for select property initiatives
• Prepare summary of charity requests / donations
• Support in planning all special events, on-site and off-site
• Coordinate and track Republic merch and prepare gift bags for key individuals
• Manage in-coming mail and correspondence

Bring your VIBE:
• ''This is not a job, it's a lifestyle'' mentality
• Extremely detail-oriented
• Must be self-starter with ability to prioritize, organize and follow-through with every task given
• No task is too small, and no challenge is too great. A ''can-do'' positive attitude is essential
• Handles every task with sense of urgency
• Committed, willing to learn and flexible
• Problem solver who takes initiative, anticipates every need, and thinks outside the box
• Must be resourceful and have ability to work under high pressure and speed
• Ability to handle confidential information and interact with high-level executives
• Impeccable phone etiquette
• Excellent oral and written communication skills required
• Must be team player
• Strong computer skills: PC experience (proficiency in MSWord, Excel, PowerPoint, Photoshop, etc.)
• Available late nights and weekends if needed (depending on circumstance)

Salary Range: $36,017-$44,021

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan with company matching
• Flexible Paid Time Off plus Paid Holidays, 2 week ''Winter Break'' & Summer Fridays
• Medical, Dental and Vision Insurance
• Student Loan Repayment Assistance & Tuition Reimbursement (after 12 months of service)
• Robust Employee Assistance Program (for you and your loved ones
• Annual Well-Being Allowance which includes Fitness, Travel, Home Enhancements, Nutrition, and Spa Treatment Reimbursements

Universal Music Group is an Equal Opportunity Employer

All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Perks Playlist:
• Competitive Compensation Package including Salary, Benefits and Generous 401k Savings Plan
• Paid Time Off – Paid Holidays, Two (2) paid weeks for ''Winter Break'' season, Summer Fridays
• Student Loan Repayment Assistance
• Employee Developmental Support
• Annual Gym Reimbursement Package
• Pet Insurance, plus much more!

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

All UMG employees are currently required to be fully vaccinated against COVID-19 or provide proof of a negative PCR or Antigen test before entering any Company offices unless they have been approved for an exemption or unless prohibited by applicable law.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer.

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Job Category:
Administrative

Salary Range:
$36,017-$44,021

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.

Jobcode: Reference SBJ-r0m0z1-18-116-42-208-42 in your application.