Senior Assistant, Theatre

Job Description

UTA is seeking a Senior Assistant in the Theatre department in the New York office . Candidates must have the ability to proactively function under tight deadlines in a fast -paced working environment and experience managing daily schedules/calendars, as well as preparing for meetings. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities.  

The Theatre department represents the highest level of artistically and commercially successful theatre makers-playwrights, directors, composers, designers, and actors-on Broadway and the West End, across the US and Europe . The ideal candidate will have a n unwavering passion for  the theatrical arts and entertainment industry , is comfortable providing general administrative support in a fast-paced , constantly evolving environment.

What You'll Do
• Manage phone, calendar, and research for meetings; schedule meetings and calls, internally and externally 
• Manage and maintain spreadsheets, and draft communications
• Strong task management skills, used to proactively build processes that benefit the business
• Liaise with internal staff at all levels and external clients & partners
• Expense reports - prepare monthly reports for review & submit to accounting for approval
• Prepare press kits and materials
• Track and review contracts, client calendars and payments through a series of detailed grids

What You Need
• Minimum 1+ years' assistant experience, a plus within the entertainment industry Bachelor's degree strongly preferred but not required
• Ability to thrive in a fast-paced, highly intense client service work environment
• Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint)
• Knowledge and curiosity for key players throughout the entertainment industry
• Understanding of UTA's Client Roster

What You'll Get
• The unique and exciting opportunity to work at one of the leading global entertainment companies .
• Access to the tools, leadership and resources you'll need to create and drive a center
of excellence
• The opportunity to do the best work of your career
• Competitive benefits and programs to support your well-bein g
• Opportunities to attend live theatrical productions

Jobcode: Reference SBJ-gxv411-3-17-79-60-42 in your application.