HR Assistant, Benefits and HR Administration

Job Description

United Talent Agency is seeking an Assistant supporting UTA's Benefits and HR Administration teams. The position will support the Benefits team on the day-to-day administration of the health and welfare plans. This position will also support the HR Administration team ensuring complete administrative and project support. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a high-volume environment, and experience in an office environment handling heavy scheduling and phones.

What You Will Do:
• Assisting both the Director of Benefits and HRIS Manager including with phones, calendaring, filing, as well as travel and expense management;
• Scheduling, coordinating, and managing logistics for meetings and events, including, but not limited to; booking of conference room, communication, assembling data/materials and confirming attendees;
• Partnering with HR assistants to provide department and company-wide five-star customer service; and
• Liaising with internal staff at all levels including external clients and partners;
• Communicating professionally, tactfully and with the utmost diplomacy, treating all employees with dignity and respect and maintaining a high level of confidentiality at all times;
• Supporting various members of the HR team on special projects as needed.

Benefits:
• Responding to all employee questions regarding health and wellness benefits in a timely manner;
• Supporting annual open enrollment period including scheduling Open Enrollment sessions and 1:1 meetings, gathering enrollment materials, responding to employee questions;
• Maintaining the tracker for new hires, and sending out invitations for the weekly Benefits Orientation;
• Assisting employees with general 401(k) access questions;
• Functioning as a liaison between vendors and employees and advising employees on eligibility, coverage, and other benefits matters;
• Coordinating quarterly educational events and annual wellness events;
• Supporting the Benefits team with Worker's Compensation incident reporting and Leave of Absence administration tracking;
• Creating check request for employee reimbursement or vendor payment;

HR Administration:
• Assisting the HR Administration team and acting as the frontline for employee inquiries;
• Responding to verbal and written employment verification requests;
• Assisting with ''Return to Sender'' mail and outreach to current and former employees;
• Conducting quarterly building badge audits and advising Corporate Services of any discrepancies;
• Responding to Employment Development Department (EDD) questionnaires and inquiries;
• Manage monthly HR budget reconciliation using Finance-generated reports;
• Participating and coordinating HR Frontline Team meetings;
• Managing department filing and supporting records management.

What You Will Need
• Bachelor's degree or equivalent from an accredited university required
• Minimum two years of experience as an administrative assistant, preferably within an HR department;
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; and
• Strong working knowledge of Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.

What You Will Get
• Must have attention to detail while still thinking ''big picture'';
• Self-starter with a proven ability to take initiative;
• Must be hard working with a strong desire to learn;
• Must be able to multitask and be able to manage conflicting priorities and have a proactive approach to problem-solving;
• Must possess communication skills suited to a wide variety of audiences in both written and verbal capacities;
• Ability to recognize and process confidential and sensitive information appropriately;
• Must possess strong organizational skills;
• Ability to meet deadlines and adjust to changing priorities;
• Ability to solve problems, take ownership and accountability; and
• Excellent customer service and follow up skills.

About UTA

UTA is one of the world's leading talent and entertainment companies. We help the world's most inspiring people make the world a more inspiring place. Many of our colleagues spend their careers here. It is one of the reasons UTA is considered among the entertainment industry's best places to work. At UTA, the belief in the client relationship is paramount and marked by respect, a sense of stewardship, and a commitment to an artist's entire creative life. Our commitment to every employee is the same. For more information: https://www.unitedtalent.com/about/

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities.

Jobcode: Reference SBJ-gmxb1x-18-117-137-64-42 in your application.